Executive Administrative Assistant

We are seeking an experienced and efficient Executive Administrative Assistant to provide comprehensive secretarial and administrative support to Attorneys.

Executive Administrative Assistant
Career Opportunity for a Motivated, Detail-Oriented Administrative Professional.

Role Summary
We are seeking an experienced and efficient Executive Administrative Assistant to provide comprehensive secretarial and administrative support to Attorneys. The ideal candidate will have strong organizational skills, the ability to manage multiple tasks, and a proactive attitude to ensure smooth office operations.

General Duties and Responsibilities
The role includes, but is not limited to:

• Provide secretarial and administrative assistance to Attorneys as requested.
• Answer telephone calls and direct them to the appropriate recipient.
• Arrange, coordinate and facilitate Attorney meetings (virtual or in-person) with clients.
• Oversee the reception area, manage incoming mail and packages, greet and direct clients and visitors, and arrange refreshments as needed.
• Enter data into the law performance management system for client onboarding/KYC and ensure client information is kept up-to-date.
• Preparation of invoices and follow up for bill collections.
• Maintain data entry in accounting software and record keeping and liaise with accountants for statutory filings.
• Liaise with agents (courier, registries) for services provided.
• Upload files to social media pages and website from time to time.
• Create templates for routine office documents.
• Monitor and maintain adequate levels of stationery inventory and office supplies.
• Liaise with service providers to resolve internal technical issues.
• Manage subscription renewals.

Requirements

• Two CXC and five CAPE certificates or equivalent level qualifications, one of which must be English Language.
• A relevant Associate Degree or equivalent level qualification.
• Proficiency in Microsoft Word Office Suite.
• A minimum of five years’ practical experience in an administrative role.
• Excellent organizational and multitasking skills.
• Strong command of the English language.
• Proficient in data entry and maintaining office systems.

Working Conditions

• Ability to manage multiple tasks and work under pressure.
• Ability to stand and/or sit for extended periods in an office environment.
• Flexibility in responding to urgent tasks or deadlines.

If you meet the qualifications outlined above, please submit your cover letter and CV/Resume to Rohan Malone, Senior Associate – Talent Acquisition, with the caption Executive Administrative Assistant.

Closing date: October 6th, 2025