Events Coordinator

The position provides the candidate with the opportunity to fulfill business objectives and sales targets, maximize growth through a well-defined, multi-channel strategy, capitalize on available opportunities, and contribute to strategic planning from a client and segment viewpoint.

• Proactively soliciting and attaining new customers and developing current customers.
• Support the planning process for customers and channels
• Analyze trends and growth opportunities, and propose the appropriate plans to improve sales
• Submit Monthly and Quarterly Sales Reports by current / new customer Assist BDM with daily, weekly, and monthly sales tracking
• Manage the submission of all sales quotes, proforma invoices, requisitions and purchase orders in a specified process timeframe as outlined by operational standards
• Secure customer orders and ensure production and operations departments are notified of order requests.
• Timely and efficient management of all customer queries and customer invoice discrepancies
• Strong customer relations are developed through frequent communication and the use of professional, courteous and ethical interpersonal interaction
• Develop customer profiles, and an effective trace system is maintained to include trace dates and references, in order to best meet client needs, resulting in superior account service and increased revenues.
• Propose, customize and support promotions for each customer/segment and track the performance assuring they meet objectives within budget
• Conduct pricing surveys and monitor competitor activity as requested
• Organize staff for events including but not limited to Servers, Janitors, Event Supervisors, Bartenders and Chef’s
• Book Events including Catering, Equipment Rental, Decor and Staff
• Organize delivery, set up, breakdown and collection of the equipment
• Conduct Site Visits with clients as required
• Assist with the creation and execution of marketing Strategies for Events
• Follow up with customers to ensure accounts Receivables Collections are made on time and in full.
• Analyze sales data and provide input and recommendations to business growth and service improvements.
• Support all marketing initiatives, inclusive of social media monitoring, posting and follower responses.
• Record management and department filing a storage management.
• Liaise with operations, production, procurement, and other departments to ensure all clients’ needs are met in a timely manner
• Update business acumen of self and team by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations, etc.