Estimator/ Coordinator (Direct to Client)

The Estimator/ Coordinator is responsible for quantifying materials based on drawings and site information. The preparation and delivery of quotes, tenders and materials to issue to jobs. Most work activity occurring indoors in a controlled environment.

OPERATIONAL RESPONSIBILITIES 

• Communicate with other departments, Engineers, Architects, Owners, Contractors, Sub-contractors, Estimating Manager and Project managers to discuss and formulate estimate costs, quantity items and areas.  Resolve issues and/or obtain/pass on technical info as required.
• Identify, analyse and assess any cost/quantity factors such as time, material, labour and other related expenses from blueprints, drawings, technical documents and/or info passed on by customers, Project managers and Sales personnel in preparation of a sales quote.
• Prepare and submit Cost Analysis reports for each estimated job with relevant recommendations.
• Prepare quotes, estimates, tenders and supporting documents based on cost and quantities derived on a timely and efficient manner using any computer software where necessary.
• Review quotes prepared by Sales representatives and material quantities for sold jobs prepared by Project Supervisors where required.
• Prepare and procure quantified materials on site drawings, working documents, material requisition list required for projects using any computer software such as AutoCAD, Topview etc.
• Monitor and Control cost factors such as materials, labour and other related expenses for the duration of any project.
• Prepare all contract documentation as per company policies and procedures review subsequent charges proposed and approved by customers, management, project supervisors and or/sub-contractors.
• Process all requisitions and procure all materials and supplies required for the duration of any job.
• Continuously compare contract documentation to dollar amounts entered into the accounting system and resolves any deviation
• Work with customers, operations and field personnel to create a seamless flow of information.
• Organise, prepare and coordinate billing documents, ensuring all contract activities are billed and no activity is left unbilled and is directed to accounts department.
• Maintain an up-to-date filing system in relation to your duties and responsibilities.
• Perform all other related duties as required.

HSE ACCOUNTABILITIES & EXPECTED BEHAVIOURS

• Conducting myself in a professional manner at all times.
• Becoming familiar with the HSE procedures required to perform the jobs safely.
• Performing all work in a safe manner.
• Using all appropriate PPE in a correct manner.
• Using all Safe Systems of Work available. For example Job Hazard Analysis (JHAs), Permits, Risk assessment, Checklists etc.
• Observing good housekeeping practice.
• Time Management — Manage one's own time and the time of others to complete all tasks up to performance standards and within the required time frame.
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Complex Problem Solving — Ability to identify complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Team Orientation- Able to work along with others to provide high quality service; willing to provide support to other team members who for whatever reason may be unable to fulfil their duties.
• Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
• Oral & Written Expression — Ability to communicate information and ideas in speaking & writing so others will understand.