The Corporate Secretary/Legal Officer provides Corporate Secretarial services to the Board of Directors of TTPost.

Job Opportunity

Corporate Secretary/Legal Officer

Division:  Office Of The Managing Director

Reports To:  Board Of Directors/Managing Director

Position Scope:

The Corporate Secretary/Legal Officer provides Corporate Secretarial services to the Board of Directors of TTPost. The incumbent in this position reports to the Board of Directors while maintaining a dotted line relationship with the Managing Director on a daily basis, Corporate Secretariat/ Head Legal provides support and legal advice generally to the Corporation, including but not limited to Industrial Relations, Contract Management and Corporate Governance.

Responsibilities

• Provides Corporate Secretarial and Corporate Governance advice and service to the Board of Directors of TTPost assuring that the Board meets its obligations in accordance with the Trinidad and Tobago Postal Corporation Act 1999 and other pertinent laws of Trinidad and Tobago.

• Manages the official records and minutes of official meetings of the Board of Directors, and Sub Committees of the Board.

• Ensures the proper maintenance, security and availability of confidential Board documents in accordance with accepted standards.

• Provides high quality, independent advice to the Board of Directors, the Managing Director, and the Management Team on all legal matters.

• Directs and liaises with external Counsel as required and assures that the Corporation’s interests are properly represented in the Courts and other legal fora.

• Regulates, monitors and controls all matters pertaining to the legal management of the Corporation’s properties.
• Co-sign Contracts, Deeds, Memoranda and all other instruments binding the Company and be the custodian of the Company’s seal.

• Liaises with external entities such as the Caribbean Postal Union, Office of the Procurement Regulator, Universal Postal Union and Regulated Industries Commission to ensure the Corporation’s compliance with the relevant legislation and regulations.

• Creates, negotiates, manages and updates the Corporation’s contracts.

• Preparing for and hosting the Annual General Meeting of the Company.
• Identifies, implements, and maintains statutory registers and other Corporation records as required by law and provides related advice to ensure the Corporation meets its statutory requirements.

• Oversees the Records Management function of the Corporation

• Supervises assigned workforce, monitoring, appraising, motivating and disciplining as required.

• Perform other related duties as assigned.

Minimum Requirements & Experience

• Bachelor’s Degree in Law (LL. B)
• LEC / Master of Laws Qualification
• Admission to practice as an Attorney at Law in Trinidad and Tobago (valid Practicing Certificate)
• Associate of the Institute of Chartered Secretaries and Administrators
• At least 8 years’ experience as a corporate secretary that is evidence by practical knowledge of board operations and corporate governance principles.
• At least 5 years’ experience in a management/leadership role