Buyer

The Buyer is responsible for providing procurement support services to ensure value-added delivery to internal stakeholders while optimizing cost efficiency and minimizing operational risk.

Job Purpose

The Buyer is responsible for providing procurement support services to ensure value-added delivery to internal stakeholders while optimizing cost efficiency and minimizing operational risk.

Key Responsibilities

• Prepare Requests for Quotations (RFQs), supplier pre-qualification documents, purchase orders, and related procurement documentation.
• Coordinate approvals, distribution, and proper filing (electronic and hard copy) of supplier contracts, quotations, purchase orders, and correspondence.
• Maintain registers for contracts and purchase orders, ensuring accuracy and tracking of expiration dates.
• Ensure all procurement documentation is properly recorded to maintain a clear audit trail.
• Support supplier sourcing, tendering, negotiation, and contract implementation processes.
• Maintain and update an approved vendor list.
• Assist with the preparation of commercial and performance reports as required.
• Track and report cost savings through supplier negotiations and pricing evaluations.
• Ensure adherence to internal policies, procedures, and applicable regulations.
• Support internal and external audits by providing required documentation and information.
• Work cross-functionally to support operational and procurement objectives.
• Contribute to the development of efficient supply chain processes aligned with business goals.
• Identify opportunities to improve procurement processes and challenge inefficiencies where appropriate
• Ensure ethical procurement practices are followed at all times.
• Perform additional duties as assigned by management.

Minimum Qualifications

• 5 years’ experience in procurement, supply chain, or a similar role.
• Degree or equivalent qualification in Procurement, Supply Chain Management, or a related field.

Key Competencies

• Strong analytical and numerical skills
• Advanced proficiency in Microsoft Excel
• Excellent communication and interpersonal skills
• High attention to detail and quality control
• Strong organizational and time management skills
• Commercial awareness
• Ability to work independently and within a team
• Strong report writing and documentation skills
• High level of integrity and professionalism