Administrative Manager

We are seeking a detail-oriented and proactive Administration Manager to join our G4S team.

The Role

The successful candidate will be responsible for overseeing all administrative functions, managing a small team, and ensuring compliance with internal procedures and policies. This role supports operational efficiency by coordinating recruitment, procurement, record-keeping, payroll coordination, and general office administration. The incumbent will also manage HR-related matters and assist with insurance claim processes for personnel and vehicles.

What You’ll Be Doing

• Supervise and coordinate the day-to-day administrative operations for the Kingston location

• Maintain accurate and up-to-date personnel records for security staff

• Coordinate recruitment-related activities, including preparation of job letters

• Handle vacation management and other HR matters for contracted staff

• Administer petty cash and manage purchase orders and requisitions

• Oversee procurement of uniforms and office supplies

• Liaise with payroll to ensure accurate and timely submissions of deductions

• Prepare and submit reports as required

• Coordinate union meetings and internal engagement activities

• Assist with claims processing related to personnel and vehicle insurance

• Organize internal meetings and logistics

• Provide leadership and direction to administrative support staff

• Perform other related duties as required