Administrative Coordinator

To coordinate the administrative functions and provide administrative support to the Merchandising department

A.S. Bryden & Sons (Trinidad) Limited

We are seeking to recruit a suitable candidate for the following position in the Merchandising Department:

ADMINISTRATIVE COORDINATOR

Major Responsibilities & Accountabilities:

• Performing word processing functions for the department, which includes the formatting and final typing of all documents and correspondence.
• Preparing Power BI reports, ensuring weekly sales and Gross Profit updates are shared with the Merchandising Team.
• Opening, attending to, and dispatching of mail/messages for the Department
• Managing the Merchandising Calendar and scheduling of meetings and appointments, booking of meeting rooms on behalf of the Department
• Assisting in preparations and deployment of planograms, promotional and trade guidelines to Merchandising Teams at monthly meetings
• Assisting in the preparation of monthly Merchandising Meetings, including but not limited to:
  • Contacting presenters
  • Preparing Content
  • Setting up the room
• Ensuring that all required Departmental employee documentation is received and forwarded to the Finance Department and Human Resource Department in a timely fashion
• Taking, preparing, and publishing minutes of Departmental meetings
• Managing P.O.P. (orders, stock, stock outs) etc., monitoring in-house and warehouse inventories
• Managing the procurement, storage, and deployment of office tools and supplies.
• Maintaining inventory of office supplies and tools weekly and following up on orders to maintain an adequate stock level.
• Preparing Departmental staff records and maintaining an effective filing system for operational documents
• Assisting with specialized brand audits and special project execution
• Making travel arrangements for the Manager and other members of staff as necessary
• Assisting with customer service to phone-in customers and internal stakeholders

Knowledge & Experience:

• A Diploma level qualification
• A minimum of three (3) years’ experience in a related field
• Strong proficiency in Microsoft Office applications

Key Competencies:

• Good organizational and time management skills
• Good analytical skills
• Strong communication skills
• Excellent interpersonal skills