Admin & Procurement Clerk

Purpose of Role

Provide comprehensive administrative and operational support to the Marketing Department and Warehouse Central, ensuring efficient office management, accurate record‑keeping, and smooth coordination of daily activities.

Key Responsibilities

• Office Administration: Manage stationery, office supplies, and sundries for OVP and Warehouse Central.

• Vendor Coordination: Obtain quotes, process purchase orders, and follow up on deliveries.

• Courier & Logistics: Schedule and dispatch courier services; prepare travel allowances.

• Facilities Support: Coordinate office repairs, maintenance, and cleaner/maid activities.

• Financial Administration: Issue and reconcile petty cash; manage foreign travel allowances.

• Reporting: Prepare weekly marketing reports and maintain accurate documentation.

• Employee Support: Arrange drinks allowance for office and lab staff.

• Compliance: Ensure adherence to company policies, HSE, and Food Safety Standards.

• Other Duties: Perform additional tasks as assigned by line manager.

Internal Relationships

• Marketing and Sales: Collaborate to stay informed on product trends and pricing.

External Relationships

• Customers: Support positive relationships to encourage repeat business and loyalty.

Profile of Position Holder

• Education: Minimum of 5 CXC subjects including Mathematics and English.

• Experience: 1–2 years in administration, marketing, or sales support.

• Skills & Competencies:

  • Strong communication and interpersonal skills

  • Excellent customer service orientation

  • Ability to multitask and prioritize effectively

  • Organizational and problem‑solving skills