Administrative Assistant

Administrative Assistant

Role

Providing administrative and secretarial support to the Chief Technology Officer's office and the MIS Department.  The successful candidate will handle confidential tasks such as scheduling, record keeping, meeting coordination, managing travel arrangements, filing, typing, and special projects.

Principal Responsibilities

• Track and update departmental/cross-departmental action items.
• Assist with compiling department status reports and project summaries.
• Maintain and update team organizational charts and distribution lists.
• Support new hire onboarding (equipment, welcome kits, account access).
• Coordinate department-wide communications and announcements.
• Reconcile and track monthly charges for software license, cloud services, and telecom expenses.
• Track department budget allocation.
• Assist in preparing project dashboards.
• Plan and organize the department’s events.
• Oversee tech equipment procurement, vendor coordination, asset tracking, and contract management.

Minimum Education and Experience

• Bachelor’s degree in business administration.
• Secretarial Diploma/CAP designation from a recognized institution or equivalent qualification.
• 2-3 years’ experience in a similar capacity.

Key Competencies

• Skilled in using technology, managing information, and providing support with administrative tasks.
• Team-oriented with excellent interpersonal and communication skills.
• Highly confidential with the ability to handle sensitive situations that require poise, tact, and diplomacy.
• Ability to work on own initiative and to consistently meet deadlines; organized and focused to establish priorities.

Working Conditions

• Normal indoor conditions
• May be required to work late and on weekends as the need arises.