Administrative Assistant (Direct to Client)

Administrative Assistant

KEY FUNCTIONS:

• Welcomes new employees to the organization by conducting orientation.
• Provides payroll information for new employees and manages company payroll.
• Dealing with queries and providing general information to job applicants.
• Preparing, issuing and renewing employment contracts to new and current employees.
• Ensuring that all employee records are accurate and well maintained.
• Setting up and maintaining employees’ physical and electronic personnel files.
• Involved in the performance review of staff.
• Verifying employee’s references and academic qualifications.
• Assisting with the recruitment process.
• Performing human resource actions by completing forms and reports.
• Preparing Job Letters for employees.
• Involved in the disciplinary and grievance procedure.
• Liaising with the HSE department in ensuring that the training needs of employees are met. 
• Ensuring that employees are educated about the company’s policies and procedures.
• Maintains employees’ confidence and protects the company’s operations by ensuring that human resource related issues and information are kept confidential at all times.

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Diploma Human Resource Management
• Three (3) year's experience in a similar capacity.
• An acceptable combination of academic qualifications and work experience may be considered in lieu of minimum requirements.