Administrative Assistant (Direct to Client)
Regency Recruitment and Resources Limited
- Couva/Point Lisas / San Fernando
- Not disclosed
- Contract
- Updated 12/05/2025
- Private
We are looking for an experienced and professional administrative assistant to provide support across several administrative functions.
KEY RESPONSIBILITIES:
- Office Management: Organize and maintain the office environment, ensuring that supplies are stocked and equipment is functioning properly.
- Customer Service: Assist customers with inquiries, providing product information and resolving issues related to orders and deliveries in a professional and courteous manner.
- Order Processing: Manage the processing of customer orders, including data entry into the inventory and order management systems.
- Documentation: Prepare and maintain accurate records of transactions, shipments, ensuring compliance with company policies. Maintains hard copy and electronic filing systems to facilitate easy retrieval.
- Scheduling and delivery: Coordination and prioritization of customer deliveries including logistics and communication with external parties.
- Communication: Serve as the primary point of contact for internal and external communications, including emails and phone calls.
- Data Management: Maintain and update relevant databases, ensuring information is accurate and up to date for sales, inventory, and customer contacts.
- Assisting Sales Team: Provide administrative support to the sales team, including preparing presentations and managing sales documentation.
- Billing and Invoicing: Assist with billing processes, including quotations, invoicing customers and following up on payments as necessary.
- Projects: Provide administrative services on various projects and initiatives as assigned by the managing director.
QUALIFICATIONS AND EXPERIENCE
- Minimum of 3 years experience with general business operations and administrative requirements. (Or similar capacity)
- Diploma or certificate in office administration, secretarial studies or a related field or an equivalent combination of academic and work experience.
- Experience in basic accounting will be an asset.
REQUIRED SKILLS
1. Organizational Skills - Ability to manage multiple tasks, prioritize effectively, and maintain an organized workspace.
2. Communication Skills - Strong verbal and written communication abilities to convey information clearly and professionally to colleagues, clients, and stakeholders.
3. Time Management - Proficiency in managing one’s time effectively, meeting deadlines, and balancing various responsibilities.
4. Attention to Detail - Meticulousness in reviewing documents and completing tasks accurately to avoid errors.
5. Technical Proficiency - Familiarity with office software (e.g., Microsoft Office Suite, Google Workspace) and tools for scheduling, project management, and communication.
6. Interpersonal Skills - Strong ability to work collaboratively with team members, maintain positive relationships, and provide excellent customer service.
10. Basic Financial Skills - Familiarity with, invoicing, and basic accounting principles may be beneficial.
11. Report Preparation: Assist in preparing reports related to inventory, and other key metrics, providing insights to management.
Regency Recruitment and Resources Limited
- 48 New Street, Port of Spain, Trinidad
- (868) 625-6225
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