Administrative Assistant – Contract Management Department

Provide administrative support to the Contract Management team within a construction environment. This role ensures efficient coordination of contract workflows, compliance documentation, and department communication.

Reports to: Contracts Manager

Role 

The Administrative Assistant will provide administrative support to the Contract Management team within a construction environment. This role ensures efficient coordination of contract workflows, compliance documentation, and department communication.

The successful candidate shall possess strong ethical principles, ensuring transparency, integrity, and compliance with professional standards in every aspect of work, and will be highly organized, detail‑oriented, and capable of managing multiple tasks in a fast‑paced organisation.

This position offers the opportunity to support a dynamic team actively engaged in delivering major construction projects. You will play a vital role in ensuring accurate, compliant, and efficient contract administration practices across the organization.

Key Responsibilities

• Assist with preparation of compliance documents and applications for permits and registrations
• Assist with insurance matters – arrange coverage and submit claims
• Organise meetings and take minutes 
• Assist with preparation and update of contractual registers
• Update databases for contracts, registers, and correspondence
• Prepare letters and distribute contract‑related documentation
• Provide administrative support to the Contract Management team.

Qualifications & Requirements

Education & Experience

• BSc / BA Business Administration or related discipline
• Minimum 1 year of administrative support experience; construction industry experience strongly preferred.

Skills & Competencies

• Must possess strong ethical principles, ensuring transparency, integrity, and compliance with professional standards in every aspect of work.
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite.