Administrative & Accounting Manager

The Administrative and Accounting Manager is responsible for the management of the day today administrative, accounting, finance, personnel and purchasing functions of the organization.

Position Description:

The Administrative and Accounting Manager is responsible for the management of the day today administrative, accounting, finance, personnel and purchasing functions of A.D. Steinhol Inductries Limited.This position supports the operations by managing staff as well as planning, organizing, and implementing accounting, financial, administrative, inventory and human resource systems.

Major Areas of Responsibility

• Accounts Receivables and Payables
• Ensure Accounts Payables matters are handled
• Verify the accuracy of invoices and accounting records.
• Prepare and update raw material and product costings
• Prepare Inventory Updates
• Process clearance charges
• Any other duties as may be assigned from time to time

Specific Responsibilities of the Job:

ACCOUNTS

• Organize and supervise all of the administrative activities that facilitate the smooth running of the organization.
• Develop strategies and plans for the long-term financial goals of the organization.
• Review company financial reports and seek ways to reduce costs.
• Prepare income, recurring expenditure and capital budgets and adjust accordingly to ensure that the profitability of the company is optimum at all times.
• Provide advice to directors in the making of financial decisions.
• Establish, monitor and enforce systems, policies, procedures, and work schedules.
• Accomplish staff results by: communicating job expectations, planning, monitoring and appraising job results, coaching, counselling, and disciplining employees.
• Maintain continuity among departments, by identifying organizational deficiencies, making recommendations and implementing corrective actions where needed.
• Periodic travel between locations, to external customers, agencies and stakeholders in furtherance of mandate.
• Schedule and delegate the duties and responsibilities of support staff.
• Ensure and enforce adequate controls for all activities such as maker-checker and dual custody.
• Ensure customers’ credit limits, credit terms and accounts receivables balances are kept within prescribed limits.
• Ensure the accuracy of costings of inventory, raw materials, packaging & finished goods.
• Approve purchase orders within agreed limits.
• Check and approve supplier’s invoices and schedule payments.
• Ensure that all statutory and recurring deadlines are met.
• Prepare periodic management reports.
• Manage posting of journals, accruals and depreciation schedules & processing of bank reconciliations.
• Effectively manage internal & external audit processes including inventory counts.
• Facilitate staff recruitment and orientation.
• Develop, implement and maintain HR policies and procedures to ensure effective, fair and consistent management of staff throughout the organization.
• Ensure that human resource records are accurately maintained.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

• Periodic exposure to dust, noise and irritating fumes;
• Required to move and lift objects up to 30lbs
• Required as is necessary, to wear personal protective equipment (PPE) inclusive of, but not limited to, safety shoes (steel toe), respirators, hard hats, goggles, face shields, earmuffs/plugs, gloves, aprons, lab-coats.

JOB SPECIFICATIONS

QUALIFICATION AND EXPERIENCE REQUIRED:

• ACCA level 3 or Masters in Accounting or equivalent qualification
• Minimum 5 years of experience in a senior managerial position
• Strong interpersonal and negotiation skills
• Excellent verbal and written communication skills
• Advanced computer skills
• Ability to develop strong trusting relationships in order to gain support and achieve results
• Manage multiple conflicting priorities
• Ability to interact with employees and other stakeholders at all levels
• Be self-directed and motivated
• Take initiative to identify and anticipate needs and make recommendations for implementation 
• Possess a valid driver’s license
• Own and operate a reliable motor vehicle

SPECIFIC SKILLS AND COMPETENCES REQUIRED:

• Sound knowledge of internal controls and best practices,
• Good inter-personal skills and ability to work well in teams.
• Required to be able to perform multiple tasks;
• Good oral and written communication skills
• Being able to perform tasks with a sense of urgency