Accounts Receivables Officer

We are seeking a detail-oriented and proactive Accounts Receivables Officer to join our Accounting Team. The ideal candidate will be responsible for coordinating all billing and accounts receivable functions while ensuring accuracy, timeliness, and excellent client service.

 Accounts Receivables Officer 

Key Responsibilities

 Billing & Invoicing

• Review Cash in Transit receipts against data-entry sheets (mid-month & monthly) before invoicing.
• Prepare monthly Cash in Transit, Static, Rental invoices.
• Email invoices and supporting documents to clients.
• Package and prepare physical invoices for hand delivery.
• Generate credit notes where applicable.
• Perform other billing tasks as required.

 Accounts Receivable

• Follow up on outstanding client receivables via calls, emails, and reminders.
• Monitor customer accounts for late or irregular payments.
• Prepare receivables report by the 10th working day of each month.
• Prepare arrears letters for customers (for Accountant’s approval).
• Assist clients with discrepancies and resolve billing issues.
• Prepare bank deposits and post receipts to update General Ledger accounts.
• Update client accounts in Peachtree daily for all ACH payments received.
• File invoices, receipts, and related documents.
• Perform AR-related duties as required.

Financial Reporting & Support

• Review client receipts against Cash in Transit department sheets.
• Generate actual vs forecasted revenue reports.
• Provide training or guidance to the Cash in Transit Billing Clerk when needed.
• Assist in preparing fortnightly incentives and Cash in Transit incentive computations.
• Generate financial reports relating to billing and revenue.

 Qualifications

• Diploma in Accounting, ACCA Level I, or an equivalent qualification.

 Experience

• Minimum 2 years’ experience in a computerized accounting environment.
• 2 years’ experience working with Sage 50.
• Prior experience in a security firm is an advantage.

 Key Competencies & Skills

• Strong knowledge of accounting principles, financial laws, and practices.
• Excellent time management, planning, and organizational skills.
• Strong attention to detail and accuracy in reviewing documents and handling financial data.
• Strong knowledge of billing, collections, and credit management practices.
• Excellent written and oral communication skills.
• Excellent coordination skills across departments
• Ability to manage multiple priorities and meet deadlines.
• High level of integrity, confidentiality, and trustworthiness.
• Proficient in Microsoft Office applications, with strong emphasis on Excel.
• Ability to work as part of a team and take direction accurately.