Accounts Purchasing Supervisor

We are seeking a Accounts Payables Supervisor to join our finance team to ensure accurate and timely processing of all supplier payments and maintain robust internal controls.

Job Title: Accounts Purchasing Supervisor

Location: Dolphin Cove & Yaaman Resorts, Jamaica
Industry: Tourism / Hospitality

Company Overview

Dolphin Cove Limited is seeking an experienced Accounts Purchasing Supervisor to oversee purchasing operations, supplier management, and purchasing-related financial controls across both properties.

Key Duties & Responsibilities (Accounts Purchasing Supervisor)

• Lead and supervise the purchasing and accounts purchasing function across Dolphin Cove and Yaaman.

• Plan, coordinate, and control all purchasing activities to ensure timely, cost-effective procurement of goods and services.

• Review and approve purchase requisitions and purchase orders in line with budgets and authorization limits.

• Source, evaluate, and negotiate with suppliers to secure competitive pricing, quality standards, and reliable delivery.

• Establish and maintain approved supplier lists and purchasing agreements.

• Monitor inventory purchasing trends and collaborate with department heads to forecast needs.

• Ensure proper documentation of all purchasing transactions and compliance with company policies and audit requirements.

• Oversee invoice matching processes (PO, delivery note, invoice) and coordinate closely with Accounts Payables.

• Investigate and resolve supplier discrepancies, shortages, overcharges, and service issues.

• Implement and maintain purchasing controls to prevent waste, fraud, and unauthorized purchases.

• Prepare management reports on purchasing spend, supplier performance, and cost-saving initiatives.

• Support internal and external audits related to procurement and supplier payments.

• Train and supervise purchasing and accounts support staff to ensure accuracy, accountability, and efficiency.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, or a related field.

• Minimum of five (5) years’ experience in purchasing, procurement, or accounts, with at least two (2) years in a supervisory role.

• Strong knowledge of purchasing systems, supplier negotiations, internal controls, and basic accounting principles.

• Proficiency in accounting and inventory systems and Microsoft Office (especially Excel).

• Excellent organizational, analytical, and negotiation skills.

• Proven ability to manage multiple suppliers, deadlines, and operational priorities.

Benefits

• Competitive compensation package

• Health and life insurance

• Annual leave and statutory benefits

• Training and professional development opportunities