Accounts Clerk

Our client in the Manufacturing and Retail sector is seeking an Accounts Clerk who will support the Finance Department. Salary: $5,500.00-$6,500.00

Our client in the Manufacturing and Retail sector is seeking an Accounts Clerk who will support the Finance Department

Job Summary:

To handle both payables and receivables, including processing invoices, reconciling accounts, preparing reports, and maintaining accurate records. The role requires strong attention to detail, accuracy, and the ability to work efficiently in a fast-paced environment to ensure smooth daily accounting operations.

Key Responsibilities:

Accounts Payables:

• Verify the accuracy of details on all invoices received for payment.
• Process invoices in a timely manner.
• Ensure that payments to credit suppliers are made within the agreed payment terms.
• Ensure the accurate processing of Cash on Delivery (COD) payments to suppliers.
• Liaise with banks to arrange certified cheque payments and stop payments etc.
• Ensure the accurate preparation of the Accounts Payables Invoice summary
• Report as well as General Ledger Summary Report on a monthly basis.
• Analyze supplier statements to confirm payments made and outstanding balances.
• Perform audits on supplier accounts.
• Ensure the timely and accurate close of the Accounts Payable records on a monthly basis.
• Maintain up to date filing and archiving system to ensure easy retrieval of all documentation.
• Manage the Petty Cash System to ensure the integrity of disbursements and supporting documentation.
• Follow-up on prepaid invoices.

Accounts Receivables:

• Preparing and entering cash reports accurately.
• Ensure all the deposits are accounted for and entered correctly based on the bank statement.
• Follow-up on credits and Maintain receipt logs.
• Audit receipt books and assist with providing information for audits.
• File all cash reports and receipts.
• Create new customer accounts after approval is received from Management.
• Reviewing and opening locked accounts.
• Liaising with sales reps and customers to follow-up on collections/outstanding invoices, skipped invoices, short paid invoices.
• Reconciling accounts.
• Send statements to sales reps and customers.
• Follow-up on credit notes and on pending payments on the accounts.
• Enter and post Dockside & MFFSL linx and credit card transactions - inclusive of bank charges.
• Calculation of commissions for collectors.
• Applying reversal of transactions e.g. invoices.
• Check payments received against receipt books.
• Assist with collections and collection coordination.
• Send AR reports to sales reps when necessary.
• Ensure all company policies are adhered to.
• Assist with answering calls where necessary.
• Other related duties.

Qualifications/Experience/Skills:

• Pursuing Level 1 ACCA.
• At least 3 years’ work experience specifically performing the functions of accounts payables and receivables.
• Competent in using Microsoft Office.
• Have fast, accurate data entry skills.
• Ability to learn & adapt to using accounting software.
• Experience in the use of Microsoft Dynamics GP will be an asset
• Ability to multi-task in a fast paced environment is desirable.