Accounts Clerk (Contract)

Accounts Clerk (7 months)

Job Title: Accounts Clerk

Department: Finance
Reports To: Accountant / Senior Accountant

Job Summary

The Accounts Clerk provides vital support to the finance team by handling a variety of clerical and accounting tasks. This includes processing invoices, maintaining accurate financial records, assisting with compliance documentation, and supporting internal and external reporting requirements.

Key Responsibilities

Billing & Receivables

• Prepare trade and miscellaneous invoices
• Raise credit notes and follow up on outstanding receivables

Accounts Payables & Month-End Close

• Enter current month invoices by the 25th
• Follow up with requisitioners/buyers for PO amendments or creation
• Match receivables and payables (e.g., downpayment requests and invoices)
• Maintain a log of unentered invoices
• Process vendor and intercompany payments across bank accounts
• Manage vendor queries and issue remittance advices
• Perform weekly bank reconciliations
• Request POs/PRs and coordinate invoice closeouts
• Prepare weekly credit card reports and analysis

Inventory & Fixed Assets

• Conduct inventory counts and reconciliations
• Prepare abandonment and IFRS 16 journal entries
• Assist with fixed asset counts and documentation

Compliance & Audit

• Prepare compliance reports for regulatory and internal requirements
• Draft bank confirmations and letters for routine and audit purposes
• Provide administrative support for internal control policies
• Assist with audit schedules and documentation for internal and external audits

Systems & Administration

• Administer petty cash (local and foreign currency)
• Create new suppliers and enter transactions in SAP
• Support data collation and analysis for audit processes

Qualifications

• Finance-related qualification (e.g., ACCA Level 1)
• Proficiency in SAP, EAM, and Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Good communication and interpersonal skills
• Solid understanding of accounting principles and processes