Accounts Assistant (Contracted)

Accounts Assistant (Temporary – 6 Months)

Job Summary:

The Accounts Assistant will provide support to the Finance Department to ensure departmental objectives are met. This role involves preparation of accounting entries, reconciliations, and processing of payments while assisting with client accounting, banking, and compliance activities.

Key Responsibilities:

Accounts Payable & Payments

• Process daily claims and vendor payments (Cheque, ACH, Wire) upon receipt of approved vouchers for operations.
• Prepare Accounts Payables data entry, including claims, expenses, commissions, refunds, and other items.
• Prepare and process all refund payments.
• Dispatch cheques and maintain a log of receipts and signatures.
• Retain and file cheque studs, ACH supports, payment vouchers, invoices, and other relevant documentation.
• Maintain correspondence files for banks and other third parties, including vendors.
• Assist with deposits data entry.

Monthly & Quarterly Statutory Payments

• Prepare all statutory payments on a monthly and quarterly basis as required.

Reconciliations & Reporting

• Prepare monthly account balance reconciliations as assigned.
• Assist with external audit requests and regulatory reporting as required.
• Update the General Ledger with all monthly transactions for wealth management activity.

Banking & Investment Administration

• Update daily bank reports with previous day(s) transactions.
• Update daily investment balances from broker statements.

Client Services & Onboarding

• Manage client enrollment and onboarding forms, including creating online profiles, verifying completeness, and following up for missing information.
• File client forms electronically and in paper format where required.
• Respond to client inquiries in a timely manner.

Withdrawal Processing

• Process all client withdrawal requests promptly.
• Respond to client queries regarding withdrawals.

Compliance & Other Duties

• Ensure all activities are performed in compliance with internal policies.
• Complete duties assigned by the manager and assist with other data entry, filing, or departmental tasks as needed.

Education & Experience:

• ACCA Level 2 or equivalent professional designation from an accredited institution.
• Minimum of three (3) years’ experience in an accounting role.
• Proficient in MS Office, particularly Excel.