Accountant

The PPC invites applications from suitably qualified professionals to fill the Accountant position at our location in Kingston. Salary Range: $4,266,270.00 - $5,737,658.00 per annum

 Accountant (FMG/PA 2)
Finance and Accounts Unit, Executive Office

Job Purpose

Under the direction of the Director, Finance & Accounts Unit, the Accountant prepares the Commission’s payrolls, and assists with general accounting duties including: accounts payables, maintaining assigned ledger accounts, bank reconciliation and preparation of accounting reports to enable the effective management of the Commission’s financial resources.

Key Outputs

• Paid salaries
• Payroll annual returns
• Payroll personal deductions
• Bank reconciliation statements
• Updated ledger accounts and schedules
• Financial reports/data
• Verified payment vouchers
• Updated fixed asset register.

Key Responsibility Areas:

A. Technical/Professional Responsibilities

1.     Payroll

• Computes monthly and fortnightly salary payments, ensuring all relevant changes/information from source documents (including overtime, honorarium, deductions etc.) for the specified period are accurately entered into the payroll system.

• Liaises with the Human Resource Branch as necessary.

• Generates and submits payroll-funding vouchers for approval.

• Uploads salaries to banks online platforms; liaises with the banks regarding information/queries on staff salary payments Supervises the upload of salaries to the Banks’ websites ensuring that employees’ individual accounts are credited within established timeframe.

• Liaises with banks’ representatives to address issues/queries relating to salary payments as necessary.

• Responds to staff queries related to salary payments and prepares standard letters/forms e.g. (P45 forms, NHT letters etc.) requested by employees as required.

• Processes payments for statutory and voluntary deductions from employees’ salaries and wages for submission to the respective agencies and organisations. 

• Prepares the annual wage bill report for submission to the Ministry of Finance and the Public Service (MoFPS).

• Prepares and compiles payroll annual returns reports for submission to the relevant agencies.

• Reconciles monthly statutory deductions payable with receipts.

2.    Accounts Payable

• Have payment vouchers prepared for accuracy and completeness ensuring:
  • The relevant documentation, authorization and approvals are in place.
  • Compliance with established policies and procedures.
  • Application of any special allowances/treatment where relevant.

• Posts checked vouchers into accounts payable or apply established remedies to cases of  discrepancies identified. Follows-up to ensure discrepancies are corrected to enable the timely completion of the payment process.

3.    General Accounting

• Conducts monthly, quarterly and annual closing activities of respective ledger accounts to meet required reporting deadlines.

• Checks and signs off daily collection and lodgements ensuring they are properly accounted for and lodged to appropriate accounts; reviews point of sales account reports ensuring accuracy of allotment.

• Prepares bank reconciliations, liaises with the banks to address any discrepancies that may arise.

• Assists with preparation of financial statements and other required reports ensuring they conform to relevant accounting standards and requirements of the MoF&PS.

• Maintains Fixed Assets accounts ensuring Schedules are in agreement with the General Ledger balances, classifications as well as those calculations of monthly depreciation charges are accurate, and the requisite journal entries booked.

• Assists with the preparation of response to Audit queries from Internal and External Auditors.

B. Administrative Responsibilities

1. Contributes to the preparation of the operational plans and the documentation of Accounting policies and procedures for the Finance and Accounts Unit.
2. Liaises with Ministry of Finance and the Public Service, Banks, Accountant General, as required regarding payroll and other accounting matters
3. Monitors and ensures all hardcopy Accounting records are properly maintained.

C. Other Responsibilities

The incumbent from time to time, may be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.

Performance Standards:

• Established personal performance targets are consistently achieved.

• Key outputs are completed and presented in keeping with established standards.

• Staff are consistently satisfied with the quality of service they receive from the position holder.

• Effective working relationship is maintained with staff across the Commission and external associates.

• Established organisational policies and procedures are consistently adhered to.

• Confidentiality and integrity are maintained in the execution of duties.

Required Competencies

The Incumbent is required to demonstrate the following competencies at the level established within the Competency Framework:

• Communication
• Problem solving & decision-making
• Integrity/Ethics
• Planning and Organising
• Analytical thinking
• Technical Expertise
• Interpersonal Skills

Minimum Required Education and Experience

• Bachelor’s Degree in Accounting or Management or Business Administration from a recognised institution.

OR

• ACCA Level 2 or CAT/ AAT Certification or any equivalent Accounting/ Management professional qualifications.    
• Plus At least two (2) years’ experience in Accounting in public or private sector organisation

OR

• An Associate Degree in Accounting or Business Administration from a recognized institution.
• Plus at least three (3) years’ experience in Accounting in public or private sector organisation.

Applications accompanied by résumés should be submitted no later than Monday, 1^st September 2025 to the:

Manager

Human Resource Management and Development

Public Procurement Commission

3rd Floor, PanJam Building

60 Knutsford Boulevard Kingston 5