UNIVERSITY OF TECHNOLOGY, JAMAICA
Division of Student Services and University Registry
University Secretariat
Governance Assistant
DESCRIPTION:
The Governance Assistant supports the Governance Officer/Legal Officer by managing administrative tasks for the Governance Committee and coordinating meetings for the Council, Academic Board, and other committees. Key responsibilities include drafting legal documents, providing secretariat support, coordinating meetings, and ensuring compliance with governance standards. The role also involves overseeing policy development and maintenance of the University Policy Register, managing governance records securely, and providing research support on governance and compliance matters. Additionally, the assistant facilitates communication with internal and external stakeholders regarding governance and policy decisions.
Minimum Requirements:
The preferred applicant should possess:
- A Bachelor of Laws or a Business Administration degree, or an equivalent professional qualification.
- A certificate in Paralegal Studies would be an asset.
Additional Requirements:
- At least two (2) years of experience working in a similar capacity is preferable.
- Knowledge of the UTech Act, By Laws and other source material.
- Knowledge of the Ordinance, Policies and Regulations of the University
- Sound knowledge of agenda preparation, meeting procedures and principles of recording meeting proceedings.
- Basic knowledge and understanding of legal terminology.
- Working knowledge of parliamentary procedures.
- Sound knowledge and understanding of the University’s organizational structure and function.
- Excellent knowledge of the UTech Document Management System
- Sound knowledge of UTech’s Committee structure and function.