Job Summary

The Regulatory Compliance Coordinator is responsible for overseeing and executing the regulatory compliance function and programmes through the implementation, monitoring, and evaluation of governance and risk management frameworks to ensure the organisation remains compliant with all applicable regulatory and statutory requirements across multiple jurisdictions.

Key Responsibilities

1. Regulatory Compliance & Governance Oversight

• Lead and coordinate compliance-related activities associated with corporate restructuring initiatives, stock exchange listings/delistings, changes in auditors, shareholders, beneficial ownership, share capital, and mergers or acquisitions.
• Develop, implement, and maintain systems, controls, and processes to ensure compliance with applicable regulatory obligations across all operating territories.
• Coordinate onboarding and induction programmes for Board Directors, Committees, and Senior Executives.
• Ensure all statutory and regulatory requirements relating to Fitness & Propriety assessments for Directors, Officers, and Senior Executives are completed accurately and submitted within required timelines.
• Coordinate and project manage annual Conflict of Interest declaration processes for Directors and Senior Executives across all jurisdictions.
• Serve as a trusted support resource to Directors, Committees, and Executive Management on governance and compliance-related matters.
• Conduct periodic reviews of the compliance framework and identify, investigate, escalate, and report compliance risks, breaches, or incidents.
• Maintain and ensure the accuracy of all compliance management platforms, regulatory databases, and governance records.
• Ensure organisational charts, entity structures, abbreviation listings, and shareholding ownership reports are updated and maintained on a periodic basis.

2. Subsidiary & Multi-Jurisdictional Compliance Management

• Coordinate onboarding and induction programmes for subsidiary company Directors and Senior Executives.
• Lead and coordinate all phases of territory expansion initiatives, including company incorporation, registration, licensing, and regulatory approvals across multiple jurisdictions.
• Monitor and analyse changes in regulatory and legislative requirements across operating territories and update internal compliance frameworks accordingly.
• Evaluate the effectiveness and quality of external legal and corporate service providers to ensure adherence to company standards and regulatory obligations.
• Ensure all regulatory, statutory, and corporate changes across jurisdictions are accurately updated and completed within required timelines.
• Establish and maintain relationships with external regulators, consultants, legal representatives, and subject matter experts.
• Coordinate the timely dissemination of regulatory updates and compliance changes to internal stakeholders.
• Develop and facilitate regulatory compliance and governance training sessions for internal stakeholders and operational teams.
• Act as a key liaison with internal stakeholders to support implementation and enhancement of compliance procedures and governance frameworks.
• Maintain and update statutory registers including:
  • Register of Members
  • Register of Directors
  • Register of Secretaries
  • Register of Charges
  • Register of Beneficial Ownership
  • Directors’ and Officers’ Interests Registers
• Prepare periodic compliance reports to support internal and external audit requirements.
• Maintain and continuously audit the organisation’s governance and corporate records portal to ensure all statutory documents, governance charters, and director information remain current and accessible.

3. Additional Responsibilities

• Perform any other duties as assigned by the Chief Governance Officer and Corporate Secretary or designated leadership.

Qualifications & Experience

• First Degree or Associate Degree in Risk Management, Compliance, Governance, Law, Business Administration, or a related field.
• Minimum of seven (7) years’ experience in a regulatory compliance, governance, or risk management role.
• Experience operating across multiple jurisdictions or territories would be considered an asset.