Associate or Bachelor’s Degree in Procurement & Supply Chain Management, Business Administration, Accounting, Logistics, Operations Management, or a related field 

Minimum of 2–3 years’ experience in procurement, inventory, stores, or supply chain management 

Experience in a school, NGO, or donor-funded environment would be an asset 

Experience using inventory or accounting systems is preferred 

Strong organisational and administrative skills with high attention to detail 

Knowledge of procurement best practices and inventory management 

Strong analytical and reporting abilities 

Excellent negotiation and communication skills 

Proficiency in Microsoft Excel and inventory systems 

Coordinate the full procurement cycle including RFQs, tendering, bid evaluations, purchase order preparation, and supplier negotiations 

Ensure procurement activities comply with CHJ policies, donor requirements, internal controls, and ethical procurement standards 

Obtain competitive quotations to ensure value for money and maintain an approved supplier/vendor database 

Monitor supplier performance (quality, pricing, timeliness, and reliability) 

Track procurement lead times, follow up on delayed orders, and coordinate delivery schedules 

Prepare procurement reports, plans, and dashboards; support annual budgeting exercises 

Maintain accurate inventory records for educational supplies, IT equipment, maintenance supplies, canteen supplies, uniforms, and assets 

Monitor stock levels and initiate reorder requests when minimum thresholds are reached 

Conduct periodic stock counts, reconciliations, and investigate inventory variances 

Ensure proper labelling, storage, and safeguarding of inventory items 

Coordinate distribution of inventory items to departments and maintain signed issue records 

Ensure procurement and inventory documentation is complete and audit-ready 

Maintain proper filing systems for quotations, purchase orders, delivery notes, invoices, and inventory records 

Support internal and external audits and ensure segregation of duties 

Assist with implementing procurement and inventory process improvements 

Prepare monthly procurement and inventory reports including status reports, movement reports, and supplier performance summaries 

Provide data and analysis to support management decision-making 

Maintain procurement and inventory KPIs and dashboards 

Primarily office-based with regular movement between storage areas and departments.   

May occasionally be required to assist with after-hours stock verification or urgent procurement activities.