Role

Providing administrative and secretarial support. The successful candidate will handle confidential tasks such as scheduling, record keeping, meeting coordination, managing travel arrangements, filing, typing, and special projects.

Principal Responsibilities

• Track and update departmental/cross-departmental action items.
• Assist with compiling department status reports and project summaries.
• Maintain and update team organizational charts and distribution lists.
• Support new hire onboarding (equipment, welcome kits, account access).
• Coordinate department-wide communications and announcements.
• Reconcile and track monthly charges for software license, cloud services, and telecom expenses.
• Track department budget allocation.
• Assist in preparing project dashboards.
• Plan and organize the department’s events.
• Oversee tech equipment procurement, vendor coordination, asset tracking, and contract management.

Minimum Education and Experience

• Bachelor’s degree in business administration.
• Secretarial Diploma/CAP designation from a recognized institution or equivalent qualification.
• 2-3 years’ experience in a similar capacity.

Key Competencies

• Skilled in using technology, managing information, and providing support with administrative tasks.
• Team-oriented with excellent interpersonal and communication skills.
• Highly confidential with the ability to handle sensitive situations that require poise, tact, and diplomacy.
• Ability to work on own initiative and to consistently meet deadlines; organized and focused to establish priorities.

Working Conditions

• Normal indoor conditions
• May be required to work late and on weekends as the need arises.