Job Summary

Reporting to the Technical Administrator, the successful candidate will be responsible for providing administrative and technical support to the Engineering / Operations team, ensuring the efficient coordination of documentation, reporting and workflow management.

Key deliverables will include but not limited to:

• Maintain, update and organize technical and operational documents, ensuring compliance with company policies and industry regulations.
• Assist with procurement of technical equipment, spare parts and services by preparing purchase requisitions and maintaining vendor records
• Prepare payment requests upon completion of works
• Process contractor’s invoices and reconcile with job sheets
• Process receivals in MS Dynamics
• Process Utility Bills for Rockfort Facility
• Maintain accurate filing records for pump calibration, tank calibrations, compressor certification
• Prepare reports on administrative maintenance activities (invoicing, accruals, OPEX, WIP Reconciliation, etc.)
• Liaising with customs brokers to effect timely clearance of goods
• Monitoring and keep track of delivery dates for imported goods
• Assist with the preparation of statistical analysis of maintenance data and KPIs
• Ensure costs for CAPEX projects are processed and captured in the Smartsheet CMT
• Act as liaison between operations/technical teams and administrative departments, facilitating smooth communication.
• Identify opportunities to enhance administrative processes and operational efficiency within the Operations department
• Preparing payment request for plant related activities

Skills and Attributes:

• Working knowledge of JDE Accounting System
• Knowledge of Company procedures, authorizations and controls
• Knowledge of the Company’s products and basic technical issues
• Problem solving skills
• Knowledge of safety requirements in an industrial environment
• Ability to use PC for word processing and creating spreadsheets at an intermediary level of proficiency
• Good time management skills
• Flexible
• Detail oriented
• Work on own initiative
• Ability to communicate effectively, verbally and in writing, including effective customer service skills.
• Ability to manage workload effectively, to plan, organize, and prioritize work and meet deadlines
• Ability to demonstrate initiative working with minimal supervision
• Team oriented
  

Qualification, Experience

l Minimum Diploma in Business Administration.

l Minimum one year experience in a support capacity