Function: The incumbent’s key responsibility is the prudent financial management of the company, which includes but is not limited to the implementation and monitoring of operational and financial controls, financial performance monitoring, performance improvement, the preparation of financial statements and the tracking of every financial transaction to ensure that all incoming and outgoing money is accurately recorded and handled. If there are any discrepancies, the incumbent will have to investigate and correct them, and/or report the reasons for the occurrence.  The incumbent will also handle wage and salary calculations and payments.

Reports to:                Yay Entertainment Directors

Major Functions        Accounting, Finance, Systems

Primary Accountabilities:     

• To oversee preparation of the company’s annual budget and securing of management’s approval for same.
• To oversee operations of the company’s accounts ensuring appropriate system of controls are in place to ensure accurate and timely reporting of financial matters and safeguard of company’s assets in accordance with current policy.
• To manage and maintain the company’s payroll system in accordance with policy ensuring that all statutory obligations are fully met.
• To ensure timely preparation of the company’s management accounts for consideration by the Directors Treasurer and
• To ensure timely completion of the company’s annual accounts and the independent audit thereof by the company’s auditors.
• To effectively interface with the company’s bankers, franchisor, other stakeholders and service providers on an ongoing basis to ensure at all times that the company’s interest and those of its stakeholders are addressed.
• To interface with the company’s Store Managers ensuring that their financial needs are addressed in accordance with Company policy and approved budgets with appropriate accountability.
• To audit and monitor the systems integrity of the operation

Key Activities to support Accountabilities:

•  Review daily sales reports & supports receipts, checking all control aspects and entering into accounting system & daily software application format including coordinating with restaurant on documentation and banking assistance.

•  Review company’s petty cash expense receipt, checking and organizing reimbursement.

•  Coordinate bank reconciliation of all bank accounts including credit cards settlement.

•  Account for all Head office petty cash handling and processing reimbursement.

•  Manage payment voucher and cheque preparation for all inventory suppliers, co-ordination with purchase on documentation etc.

•  Assume responsibility for  payments including rent, utilities & other standard payments as per credit terms.

•  Prepare and maintain key supplier account reconciliation.

•  Manage monthly payroll working preparation from collecting all staff attendance records including disbursement & pay slip distribution.

•  Visit Restaurant locations for surprise audit on cash, inventory etc.

•  Accurate maintenance of asset register & updating.

•  Interact with internal and external auditors in compiling audits.

•  To ensure compliance with all taxation and other regulatory requirement

• Prepare financial status reports and studies as needed, provide supervisors historical information, accurate financial reports as requested.

•Facilitate other duties assigned from time to time based on requirement by the Directors

• To set up custom reports in the company’s operating and financial reporting systems and monitor output on a daily/weekly basis

Minimum Qualifications/Experience

At least Level 2 ACCA qualification or equivalent qualification

Proficiency in accounting software (Peachtree)

At least 3 years’ experience in similar position

Knowledge and Skills

Knowledge in applying the International Financial Reporting Standards (IFRS) and other financial rules and regulations relevant to the operations of the Company.

Knowledge of and submission of statutory payments

Good organizational, negotiating and analytical skills.

Detailed oriented.

Excellent communication skills (oral, written and interpersonal).

Proficient in MS Office (Outlook, Word, Excel, PowerPoint).