Executive Assistant
About the Company
A consulting and advisory firm that supports organizations with strategy, project delivery, and business transformation initiatives. The company works with a diverse client portfolio and is known for delivering high-quality, data-driven solutions in a fast-paced, professional environment.
About the Role
This is a high-trust, high-impact role supporting the Chief Executive Officer. The successful candidate will play a critical role in managing executive priorities, coordinating client engagements, and ensuring the timely delivery of high-quality proposals, reports, and communications.
Key Responsibilities
- Manage day-to-day communication with clients, partners, consultants, and suppliers
- Draft, proofread, and format professional correspondence, reports, proposals, and presentations
- Coordinate meetings, prepare agendas, take minutes, and track action items
- Compile and format bid submissions, client reports, and presentation materials
- Ensure consistency in document quality, branding, and formatting standards
- Utilize digital tools (e.g., Zoom, Teams, Google Workspace) to support virtual collaboration
- Create and manage forms and data collection tools to support projects
- Maintain and manage the CEO’s calendar, priorities, and scheduling across time zones
- Track project timelines, deliverables, and key milestones across multiple engagements
- Coordinate logistics for travel, meetings, workshops, and events
- Handle sensitive information with confidentiality and professionalism
- Provide administrative and light analytical support, including tracking basic KPIs
- Identify opportunities to improve administrative processes and systems
Qualifications and Experience
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience)
- 3–5+ years’ experience supporting a senior executive, preferably in consulting or a fast-paced environment
- Proven experience managing complex calendars and multi-stakeholder communication
Key Competencies
- Excellent written and verbal communication skills
- Strong proofreading, editing, and document formatting skills
- High level of organization and time management
- Strong attention to detail and quality control
- Tech-savvy with the ability to learn new tools quickly
- Strong relationship management skills
- High level of discretion, integrity, and emotional intelligence
- Proactive, solutions-oriented mindset with the ability to work independently