Position Title: Accounts Payable Staff Accountant

Location: 74 Long Circular Road, CIBC Building, Maraval, 16 Orange Grove Rd, Tacarigua (Trintoplan Compound), 14- 16 Turney Street, San Fernando

Employment Type: Full-Time, Hybrid

Role Overview:

The Accounts Payable Staff Accountant is responsible for the end-to-end accounts payable process, ensuring accurate vendor onboarding, timely bill processing, proper expense coding, and compliant payment execution.

This role plays a critical part in maintaining strong internal controls, supporting month-end close, and ensuring vendor compliance (including 1099 reporting). The ideal candidate is detail-oriented, process-driven, and comfortable working in NetSuite within a fast-paced, growing environment.

This is a hands-on individual contributor role with meaningful impact on financial accuracy and operational efficiency.

Key Responsibilities:

Accounts Payable Operations

• Process vendor bills in NetSuite (including bill capture workflows) with accurate coding to department, project, and GL accounts.
• Manage vendor bill approvals, ensuring proper documentation and compliance with company policies.
• Prepare and execute vendor payments (ACH, wire, check) in accordance with payment terms.
• Process and reconcile corporate credit card transactions and payments.
• Respond to vendor inquiries and resolve discrepancies in a timely manner.

Vendor Onboarding & Compliance

• Manage vendor onboarding process, including W-9 collection and vendor setup in NetSuite.
• Ensure proper documentation and internal approval prior to vendor activation.
• Maintain vendor master data integrity and internal controls.
• Support annual 1099 preparation and filing, ensuring accuracy and compliance.

Fixed Assets & Prepaids

• Record and track fixed asset additions in NetSuite.
• Maintain the fixed asset register and ensure proper classification and capitalization.
• Prepare and post monthly depreciation entries.
• Track and reconcile prepaid expenses, ensuring appropriate amortization schedules in NetSuite.
• Perform monthly reconciliations for prepaid and fixed asset accounts.

Month-End Close & Controls

• Support monthly close process for AP-related accounts and accruals.
• Prepare account reconciliations and supporting schedules.
• Assist with audit requests related to AP, vendor documentation, and fixed assets.
• Identify and implement process improvements to increase efficiency and strengthen controls.

Qualifications & Experience:

• Bachelor’s Degree in Accounting, Finance or a related field
• 2–5 years of experience in accounts payable or general accounting.
• Experience working in NetSuite (preferred), including bill entry and vendor management.
• Experience managing vendor onboarding and 1099 compliance.
• Familiarity with fixed asset accounting and prepaid expense amortization.
• Strong understanding of basic IFRS/GAAP principles related to AP and accrual accounting.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Success Indicators (First 12 Months)

• Accurate and timely processing of vendor bills and payments.
• Clean AP aging with minimal past-due balances.
• Well-maintained vendor master file with complete documentation.
• On-time and accurate 1099 processing.
• Timely reconciliation of prepaid and fixed asset accounts with no audit adjustments.
• Improved efficiency and accuracy in NetSuite bill capture workflows.

Why Join Us?

• Be part of a collaborative finance team focused on operational excellence.
• Competitive compensation, benefits, and opportunities for professional development.
• Hybrid work environment promoting flexibility and work-life balance.