Job Title: Inventory & Procurement Officer

Job Summary

The Inventory & Procurement Officer supports the manufacturing operations by ensuring accurate inventory levels, timely purchasing of materials, and efficient coordination of warehouse activities. The role focuses on day-to-day stock monitoring, supplier coordination, and proper documentation, while working closely with the finance and production teams to maintain smooth operational flow.

Key Responsibilities

1. Inventory Management

• Monitor, calculate and maintain adequate stock levels for raw materials, supplies, and consumables to meet demand and supply.
• Consult with production, sales, and finance to forecast demand of raw materials.
• Consider historical data, market trends and seasonality.
• Conduct regular stock counts and assist with reconciliation of discrepancies.
• Update and maintain inventory records in the relevant systems.
• Generate inventory reports to support decision-making.
• Implement and enforce inventory control procedures.
• Follow established inventory control procedures to minimize waste, spoilage, and overstocking.

• Source suppliers and obtain competitive quotations for required materials and services.
• Assist with negotiating pricing, delivery timelines, and service terms within approved guidelines.
• Maintain updated supplier information and support good vendor relationships.
• Receive and inspect materials for quality and quantity of arrival.
• Prepare purchase orders for local and foreign purchases.

• Coordinate receiving, storage, and issuing of raw materials and supplies.
• Ensure materials are labeled, stored safely, and handled correctly.
• Maintain cleanliness and basic safety standards in the warehouse area.
• Liaise with customs brokers, shipping agents, and haulage companies for imports and local deliveries.
• Track and monitor the progress of the shipments.
• Monitor and reconcile container movements, including tracking containers received and returned.
• Follow up on refund of deposits and ensure proper documentation is maintained.
• Provide information to provide contingency plan for any delay in shipment.
• Provide all documentation relating to shipping documents, including invoices and packing lists to the relevant department.
• Monitor offloading activities and ensure proper documentation, checks, and verifications are completed.
• Track warehouse movements such as pallets, bales, and treated materials.

• Purchase small spare parts and consumables as required.
• Provide supporting documents for the general ledger or audit requests.
• Perform related administrative duties to support procurement, warehouse, and inventory operations.

• Strong attention to detail and accuracy.
• Good communication and supplier interaction skills.
• Ability to follow procedures and work independently with minimal supervision.
• Strong sense of responsibility, integrity, and professionalism.
• Basic understanding of inventory or procurement processes in a manufacturing environment.

Qualifications

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, Accounting, Procurement, or a related field.
• Minimum of 2–3 years’ experience in inventory management, procurement, warehouse operations, or a similar role, preferably within a manufacturing or production environment.
• Working knowledge of inventory control procedures, stock management systems, and purchasing processes.
• Proficiency in Microsoft Excel and basic inventory or accounting systems.
• Ability to maintain accurate records and prepare inventory and procurement reports.
• Strong organizational and problem-solving skills with the ability to manage multiple tasks efficiently.

Application Deadline

Interested applicants are invited to submit their resume and supporting documents no later than April 2, 2026