VIRTUAL ASSISTANT ANALYSTS 

Virtual Assistant will ensure the smooth-running of the office, working both on a one-to-one basis with the Managing Director, but also on a wider basis with internal and external clients. 

DUTIES AND RESPONSIBILITIES: 

• Acting as the point of contact between the Management and Supervisor team and internal or external colleagues, suppliers etc.
• Managing and scheduling all meetings and activities, social or otherwise for Management team.
• Using various software, including word processing, spreadsheets, databases, and presentation software to prepare reports, presentations, memos, customer notifications, invitations, and other documents.
• Answering phones and routing calls to the correct persons or taking messages.
• Help prepares for meetings. (Sales or other meetings)
• Accurately recording minutes from meetings and disbursing to relevant persons
• Reading and analysing incoming memos, submissions, and distributing them as needed.
• Provide general administrative support.
• Maintaining the current filing and database system and looking for ways to improve current systems.
• Managing and processing DocuSign requests.
• Arranging domestic and international travel.
• Producing and formatting documents in line with firm standards.
• Rasing invoices and supporting billing processes
• Competing additional administrative tasks as requested via the centralized support portal. 

QUALIFICATIONS AND EXPERIENCE: 

• Pursuing a Business Management Degree or any other relevant business qualification.
• 1 to 2 years’ experience in an Administrative environment.
• Proficient in Microsoft Office Suite – Outlook, Excel, PowerPoint, Word (Intermediate to Advance Level).
• Must be able to properly format documents.
• Administrative professional certification would be an asset.
• Experience in the Food and Beverage industry would be an asset. 

KEY SKILLS: 

• Excellent client service skills.
• Excellent communication skills.
• Ability to work in a team-oriented environment.
• Ability to work independently in a time sensitive environment.
• Must possess sound decision-making skills and multi-task while working in an environment of stress with specific deadlines.
• Ability to maintain confidentiality is mandatory.
• Ability to communicate clearly, timely and accurately.