JOB PURPOSE
To administer the creation and regulation of all Business Entities ensuring the proper registration of documents in accordance with the law and Agency policies and procedures.

KEY OUTPUTS
 Business entities registered.
 Charges and Change of Names registered
 Statutory returns and changes registered.
 Accurate and up to date information provided.

PERFORMANCE CRITERIA
 Work volumes, targets, daily, weekly and monthly deadlines are met.
 The operation of the section supports the achievements of the Agency’s objectives.
 Agency policies and procedures are adhered to.
 Confidentiality and integrity are exercised.

WORKING CONDITIONS
Normal Working Hours Monday to Thursday 8:30 – 5:00
Friday 8:30 – 4:00
Work Environment Normal office conditions and required to travel

SPECIAL WORKING CONDITIONS
May be required to work beyond normal working hours.

LIASES WITH
Internally: Executives, Managers, Supervisors and other internal stakeholders
Externally: Attorneys, Chartered Secretaries, Accountants and other customers
Attorney General’s Chambers
Tax Administration Jamaica
Ministry of Industry Investment and Commerce (MIIC)

JOB RESPONSIBILITY
 Directs, monitors and evaluates the performance of staff supervised to meet agreed performance targets and standards.
 Develops and reviews department policies, procedures and systems to meet the Agency goals, objectives and targets.
 Contributes to the development of the corporate plan and budget to ensure the department targets and objectives are reflected.
 Responds to customer’s enquiries and correspondence and delegate follow-up action to appropriate staff.
 Liaises with Investigative Officers and other government Agencies on registration issues.
 Ensures the timely processing of reports and registration documents.
 Examines applications for the registration of business entities, charges and change of names submitted for registration and sign off on relevant certificates.
 Represents the Registrar of Companies in court as required and at meetings, seminars and conferences.
 Signs off correspondence and certified copies and Letters of Good Standing
 Prepares weekly, monthly and quarterly performance reports.
 Undertakes personnel related duties including selection, training, discipline and approval of leave for department staff in accordance with Agency policies and procedures.
 Acts as a technical subject matter expert in registration functions including interpretation of rules, regulations and policy to the public and the legal community.
 Co-ordinates and recommend resolution of legislated issues associated with registration including decisions on matters not covered by the rules, procedures, or legislation.
 Provides timely processing of reports and registration documents.
 Reviews legislations to determine impact on the operation of the agency and make recommendations regarding implementation of passed legislation.
 Performs other related duties as assigned from time to time by the Director of Operations and Deputy Chief Executive Officer.

JOB DIMENSION/AUTHORITY
 Signs off registration documents.
 Takes action in accordance with Agency’s human resource policies and procedures.
 Recommends staff appointments, promotions, transfers and training.
 Approve staff leaves.

KEY COMPETENCIES
 Excellent knowledge of relevant legislation and Agency policies and procedures.
 Working knowledge of relevant computer applications.
 Excellent interpersonal skills.
 Good communication skills.
 Good managerial skills.
 Good time management and organising skills.

QUALIFICATION & EXPERIENCE
 Law Degree
 Certificate in Legal Education.
 Three (3) years related experience including one (1) year at the management level.
OR
 Chartered Secretary Designation
 Five (5) years related experience including two (2) years at the management level.