JOB SUMMARY

Plans, organizes, and monitors the receiving, storage, transfer, inventory rotation, preservation and distribution of all materials/ inventories received either from suppliers (local and foreign), internal customers or production shops to assigned Locations. 

EDUCATION

• Minimum of Five (5) CXC O’ Level passes (including Mathematics and English) OR
• Any other Diploma in Materials Management / Procurement / Inventory or Certification in a related field of study.

EXPERIENCE

• At least two (2) years’ experiences working in a Materials Storage / Inventory and Purchasing related function.
• Experience in a fast-paced, service environment would be considered a valuable asset.
• Any other suitable combination of education and / or experience will be considered.

OTHER

• Attentive to detail
• Computer Literate
• Excellent customer relations skills (written and oral)
• Ability to meet deadlines.
• Multi-task oriented.
• Possesses excellent organizational skills.

ACCOUNTABILITY

The Warehouse & Inventory Assistant is directly accountable to the Warehouse & Inventory Supervisor and has a working relationship with other Business Unit Managers.

FUNCTIONS, DUTIES AND RESPONSIBILITIES

• Responsible for the organization of the Warehouse and all company property under your responsibility including proper housekeeping, packing, labelling, segregation, preservation, tagging and storage according to established international standards.
• Verifies materials received and associated documentation in accordance with the company’s procedures and established criteria.
• Reports and provides follow-up with non-compliance of products received to the Warehouse & Inventory Supervisor and user Department Heads.
• Liaises with the Supply Chain Officers / Supply Chain Team Lead concerning all incoming materials (local and foreign).
• Ensure communication and follow up related to supplier pricing discrepancies, product availability, response/ lead times, and deliveries etc.
• Monitors and report on the company’s Inventory (saleable material, MRO spares and consumables) at locations identified by the Warehouse & Inventory Supervisor.
• Ensures that all products received are tagged, segregated, labeled, and placed into the designated storage areas for preservation and future use.
• Assign physical warehouse space and coordinates the movement of all inventories within the warehouse and yard whilst ensuring proper housekeeping standards and stock preservation methods are maintained.
• Inform user department of receipt of goods, current storage location, and coordinates the dispatch / issue of items to the user department/ other locations as required, in keeping with company’s Procedures.
• Responsible for the preparation of receipting, issuing and transfer documents on DYNAMICS SL and Maintenance Connection software.
• Ensures that all receipted documents are processed and submitted to the Accounts Department in a timely manner.
• Maintains accurate and up-to-date Inventory records and metrics related to purchases as required.
• Conducts and documents Stocktaking and Audit exercises (internal / external) and informs Warehouse & Inventory Supervisor of all discrepancies as required.
• Ensures that there is an adequate inventory of identified spares available as indicated by the corresponding business units for operational activities and equipment maintenance.
• Communicates shortages, obsolescence, stock out, increased usage, reorder points etc. to relevant personnel in a timely manner.
• Continuously liaises with user department and customers (internal / external) as to their requirements.
• Assists with the preparation of related reports as required.