Purpose of Role

Provide comprehensive administrative and operational support to the Marketing Department and Warehouse Central, ensuring efficient office management, accurate record‑keeping, and smooth coordination of daily activities.

Key Responsibilities

• Office Administration: Manage stationery, office supplies, and sundries for OVP and Warehouse Central.

• Vendor Coordination: Obtain quotes, process purchase orders, and follow up on deliveries.

• Courier & Logistics: Schedule and dispatch courier services; prepare travel allowances.

• Facilities Support: Coordinate office repairs, maintenance, and cleaner/maid activities.

• Financial Administration: Issue and reconcile petty cash; manage foreign travel allowances.

• Reporting: Prepare weekly marketing reports and maintain accurate documentation.

• Employee Support: Arrange drinks allowance for office and lab staff.

• Compliance: Ensure adherence to company policies, HSE, and Food Safety Standards.

• Other Duties: Perform additional tasks as assigned by line manager.

Internal Relationships

• Marketing and Sales: Collaborate to stay informed on product trends and pricing.

External Relationships

• Customers: Support positive relationships to encourage repeat business and loyalty.

Profile of Position Holder

• Education: Minimum of 5 CXC subjects including Mathematics and English.

• Experience: 1–2 years in administration, marketing, or sales support.

• Skills & Competencies:

  • Strong communication and interpersonal skills

  • Excellent customer service orientation

  • Ability to multitask and prioritize effectively

  • Organizational and problem‑solving skills