Reservation Agent/Office Assistant

Job Summary

The Reservation Agent/Office Assistant plays a key role in assisting customers in renting vehicles and providing administrative support to the Office and Car Rental operations.

Summary of Duties and responsibilities

• Answer, and direct phone calls.
• Organise and schedule appointments.
• Plan and coordinate meetings.
• Assist in the preparation of reports.
• Maintain the company’s filing system.
• Maintain office policies and procedures.
• Coordinate ordering of office supplies.
• Act as the point of contact for internal and external clients.
• Provide administrative support to management and to the office.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Be on-call on a 24-hour basis to assist clients with bookings and emergencies.
• Coordinate the assignment of deliveries and collections on a day-to-day basis.
• Organise staff schedules.
• Handle customer inquiries.
• Reserve vehicles on the system and manually.
• Log delivery and collection information from the delivery forms.
• Prepare paperwork including documentation for the inspecting and licensing of the company’s vehicles for the Barbados Licensing Authority.

Requirements

• An Associate degree in office procedures or similar.

or

• 5 CXC passes (Grade I to III) two of which must be English and Mathematics.
• One to three years working experience in the administrative field.
• Good knowledge of Microsoft Word, Excel, PowerPoint, Outlook and other office applications.
• Good writing and communication skills.
• Having a driver’s License will be an asset.

Applications

If you meet the requirements set out above, please send your CV or Resume as soon as possible using the Apply Now portal.

The closing date for applications is December 24, 2025.