PUBLIC TRANSPORT SERVICE CORPORATION

VACANCY

The Public Transport Service Corporation (PTSC), in its drive towards improving and expanding its services, is pleased to invite applications for the following CONTRACT position:

Chief Procurement Officer

One (1) position

JOB SUMMARY:

The role of the Chief Procurement Officer is to provide leadership and strategic direction to the Procurement Department. The incumbent is expected to maintain and adhere to the Public Procurement and Disposal of Public Property Act 2015 (and any other applicable legislation and regulations), as well as the Public Transport Service Corporation approved Procurement Policy and Procedures.

DUTIES AND RESPONSIBILITIES:

• Ensures all systems, policies and procedures are implemented throughout the Procurement Department.
• Leads the development of the Annual Procurement Plan and oversees the total procurement efforts in accordance with the Approved Annual Procurement Plan.
• Recommends key performance indicators and qualitative and quantitative metrics for procurement practices, analyses and reports on the benefit and performance of all procurement activity; leads and proposes strategic improvement planning and implementation in consultation with key stakeholders.
• Assesses market trends and risks, reviews strategies, and devises appropriate plans and risk mitigation strategies to ensure timely and cost effective procurement.
• Serves as procurement expert advisor and technical expert to Management and the Board.
• Reviews all procurement and contracting activities.
• Establishes and manages the implementation of the corporation-wide procurement governance and risk management framework to monitor, manage and drive procurement performance ensuring compliance with relevant legislation and policy and identify business opportunities.
• Prepares, manages, and controls the Division’s Annual Budget and any other allocation which may be approved.
• Compiles periodic performance evaluation of subordinate staff, against pre-determines work targets.
• Oversight of all staff of the Procurement Department

Tender and Bidding Process

• Establishes and enforces effective rules and procedures to direct user departments in selecting of tendering/bidding techniques for the Corporation and its clients.
• Governs the procurement process from its inception through the award or cancellation of the contract.
• Ensures that technical or subject-matter specialists develop specifications for tools, goods or replacement materials, and keeps a current database for future use.

Prequalification of Vendors/Vendor Management

• Manages the prequalification process and evaluation of prospective suppliers
• Assesses pre-qualification requests and pre-qualified vendor lists for submission to or referral to the OPR Depository.
• Develops and manages the procedures for tracking, maintaining, and updating the legality of papers submitted throughout the tendering/bidding process.
• Ensures that the approved list of pre-qualified vendors are kept and managed in accordance with the vendors’ credentials, experience, and performance under current and previous contracts. Establishes procedures for documenting, monitoring, and rating contractor performance based on documented contract performance and tying it to pre-qualification eligibility. Document feedback on vendor performance on projects and use data as the foundation for suggestions in the future.  
• Leads and maintain the approved Vendor Performance Management procedure and implements supplier/vendor KPIs.
• Guarantees that the terms and conditions are sent to the appropriate Department for detailed negotiation and contract finalization.
• Performs other related duties to the job function as required.

Dimensions and Scope of Role

• Operates in accordance with the Public Procurement and Disposal of Property Act 2015 as amended and associated Regulations and Guidelines.
• Operates in accordance with the State Financial Regulations and State Enterprise Performance Monitoring Manual.
• Operates in accordance with all other relevant Laws and Regulations.
• Operates within the approved Procurement Policy and Procedure of the Corporation.
• Responsibility for development and prudent management of the Department’s Budget.

MINIMUM QUALIFICATION AND EXPERIENCE:

• A Bachelor’s Degree in Procurement Management, Supply Chain Management, Business Administration, Finance, or a related discipline.
• A professional qualification such as CIPS (Chartered Institute of Procurement & Supply) Level 5- 6 or equivalent certification would be an asset.
• (MBA) Masters in Business Administration or Master’s Degree in Procurement or Supply Chain Management from an accredited academic tertiary level institution.
• A minimum of eight (8) to ten (10) years of progressively responsible experience in procurement or supply chain management, including at least five (5) years at a senior management level.
• Demonstrated experience within a public sector or state enterprise environment with knowledge of public procurement law and governance.

Required Knowledge, Skills, and Abilities:

• In-depth knowledge of the Public Procurement and Disposal of Public Property Act, 2015 and associated regulations.
• Strong understanding of supply chain management, contract law, and corporate governance principles.
• Excellent leadership, negotiation, and stakeholder management skills.
• Strong analytical and decision-making capabilities.
• High level of integrity, confidentiality, and professional ethics.
• Proficiency in Microsoft Office Suite and enterprise procurement systems.