Summary:

The Maintenance Planner & Scheduler plans and schedules maintenance activities to ensure that maintenance and repair works are satisfactorily completed for the assigned facility(s) and equipment.  The incumbent must also support availability of the facility during the normal or extended hours of operation, ensuring customer satisfaction in accordance with the Corporation’s standards.

The incumbent is expected to submit proposals for cost reduction through proper planning and preventative maintenance.

Key Duties & Responsibilities

• Plans and organizes the full life-cycle of all facilities management work orders from inception to completion.
• Utilizes  work orders and allocates engineers or subcontractors with corresponding skill set(s)
• Maintains up to date records of all jobs using the approved CMMS software
• Reconciles work orders to facilitate accurate billings to clients
• Organizes planned maintenance for engineers and sub contractors
• Prepares Purchase Requisition and/or Purchase Orders where applicable
• Conducts follow-up on purchase orders as required to ensure contractors etc. are paid for actual work done
  • Assists in preparation of Scope of Works in accordance with  approved maintenance schedule and issues to the relevant personnel
  • Tracks progress of work orders; re-plans  as required to manage workload and priorities of response
    • Ensures that  issuance of Scope of Work is within the limits of the equipment’s manufacturer
    • Maintains asset listing in approved format on database

• Schedules routine and non-routine maintenance works within the specified time frames using the approved CMMS software

• Monitors , adjusts and/or reschedules work to minimize bottlenecks and non-compliance
• Ensures that inspection records, reports and approved forms are accurately signed off upon the completion of work
• Coordinates manpower, materials, tooling and equipment required for scheduled maintenance
• Plans and produces work requirements for equipment  maintenance in accordance with the manufacturer’s data

• Performs any other duties related to the job function as assigned

Key Behavioral Capabilities

Personal Attributes: Uses initiative and demonstrates a positive work attitude, self confidence and high level of energy; is well motivated to perform with minimum supervision. Accepts change positively, and adjusts to the demands of the job; Reports to work punctually and regularly; Displays honesty, and credibility in work situations.

Team Player: Works well as a contributing member of a customer focused team; performs role assigned in the interest of the team’s success.

Communication: Contributes to discussions; and completes documents in a logical and organized manner; Communicate at all levels as required by job functions

Business Awareness:  Understands the wider business environment in the context of delivering short-term value; Ability to deliver results which add value to the department and to the business.