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Accounting Assistant

Port-of-Spain
Not disclosed
Fixed term contract
Updated 16/10/2025

Summary:

The Accounting Assistant is responsible for providing essential support to the Finance Division in the execution of its objectives and overall mandate. The incumbent is required to perform daily accounting functions to ensure the accurate and timely recording of all customer payables. Key responsibilities include the preparation and reconciliation of vendor accounts, updating of financial spreadsheets, and the prompt resolution of accounting queries and incident reports to maintain the integrity and efficiency of financial operations.

Education, Knowledge and Experience

Pursuing ABE/CAT/ACCA I/CIMA/CMA/CPA.
Basic knowledge of accounting principles.
Basic knowledge of State Financial Regulations.
Working knowledge of an organization’s chart of accounts.

Proficient in using advanced Microsoft office suite skills for data analysis.
Excellent analytical, problem-solving, and organizational skills.
Detail-oriented with a high degree of accuracy in work.
Effective communication and interpersonal skills to collaborate across departments.
Ability to work independently, manage priorities, and meet deadlines in a fast-paced environment.
Strong interpersonal skills with proven ability to work in a team.
Process oriented with high standards of professionalism and integrity.
Strong organizational and implementation skills.
Must exhibit strong sense of detail and computational accuracy.
Must have excellent verbal and written communication skills to interact with vendors/contractors and customers.
A minimum of two (2) years’ performing similar functions, preferably in a government or state enterprise.

Any equivalent combination of qualifications, training and work experience will be given consideration.

Key Functions and Accountabilities:

Projects

Inputs Invoices, credit notes & apply payments received for Project Request for Funds (RFF).
Maintains excel listing of Project (RFF).
Reconciles and report on Project (RFF).
Assists with internal and external queries for Project (RFF).
Prepare Journals and assists with audit queries when necessary.
Scans and copy incoming payment certificate together with scan.
Assists with audit support as necessary.
Work with the accounting assistant – accounts receivable and others to resolve account issues when necessary.
Assists with internal and external queries for Project (RFF) portfolio.
Assist with any queries requested by Management.

Other

Assists in the maintenance in the monthly audit file.
Assists in the preparation of schedules for year-end audits.
Any other related duties as may be assigned.

Dimensions and Scope of Role

Operates within Policies and Procedures of the Corporation.
Operates within the relevant Laws and Regulations – local and international.
Operates within Scope and limits of authority.
Decision making in keeping with approved parameters of authority to ensure that the financial integrity of the company is maintained.

Key Behavioral Competencies

Customer Focus:

Has a strong understanding of the ‘gold’ standards service requirements and the significance to the success of the business; Demonstrates a willingness to respond promptly to internal and external needs.

Personal Attributes:

Uses initiative and demonstrates a positive work attitude, self-confidence and high level of energy; Is well motivated to perform with minimum supervision; Accepts change positively and adjusts to the demands of the job; Reports to work punctually and regularly; Displays honesty, high level of confidentiality and credibility in work situations.

Team Player:

Performs role assigned in the interest of the team’s success as against individual concerns; Conveys appreciation to other team members and allows others freedom to contribute to group projects.

Communication:

Communicates in a logical and organized manner; communicates well with all levels within the organization

Business Awareness:

Understands the wider business environment in the context of delivering short-term value; Ability to deliver results which add value to the department and to the Corporation.

Problem Solving:

Is able to analyze data and suggest solutions to problems to allow for efficiency and quality improvements within the work unit.

Integrity:

Displays honesty, and credibility in relationships and work situations, consistent with the Corporation’s values and principles e.g. sets good example, ethical conduct.

The Office holder will be recruited on a contractual basis.

Kindly submit copies of relevant academic qualifications inclusive of Cover letters and CV's and Police Certificate of Character.

Please note that ONLY academic qualifications from accredited instituitions will be accepted.

All applications must be submitted by 4.00pm on October 29, 2025.

Hard copy applications can be submitted to:

Divisional Manager, Human Resources, Level 5, UDeCOTT Head Office, 38-40 Sackville Street, Port of Spain

Unsuitable applications will not be acknowledged by the Corporation.

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Answer these quick questions

Are you Level 1 ACCA qualified?

Do you have Two (2) years relevant working experience in a similar position within an Accounting environment?

Are you proficient in Microsoft Office Suite / Solomon Accounting Software?

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Do you have a minimum of two (2) years’ performing similar functions, preferably in a government or state enterprise?

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Do you possess basic knowledge of State Financial Regulations?

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Do you obtain qualifications in ABE/CAT/ACCA I/CIMA/CMA/CPA?

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