HR Assistant

DACHIN Group of Restaurants

Job Summary

The incumbent will function in a Human Resource Generalist capacity and will be responsible for assisting the HR Officer(s) / HR Manager in executing the HR functions of Training and Development, Talent Acquisition, Payroll Processing, Employee/Industrial Relations & Employee/ Benefits Administration.

Duties and responsibilities include but are not limited to the following:

Key Responsibilities:

• Performs daily administrative tasks such managing calendars, processing incoming emails, answering phone calls, and handling general inquiries from employees.
• Assists with all pre and post recruitment activities as required.
• Lends support to new employee orientation / onboarding.
• Responsible for performing general administrative activities including preparation of paperwork for new and existing employees (letters, employment agreements for fortnightly staff, etc.)

• Assists in maintaining accurate employee records and ensuring compliance with data protection regulations.
• Assists in creating and distributing HR documentation, employee handbooks, and preparing reports on HR activities.
• Works with HR Officer(s) and HR Manager and:

○        Finance department in assisting the execution of Payroll (salaried & waged staff).
○        Management team to assist in recruiting (end-to-end, inclusive of job postings, shortlisting, interviewing & selection) and retaining top talent suitable for each brand through a variety of strategies.

• Responsible for recording and transcribing notes and minutes from meetings and hearings as and when required.
• Assists in administering all staff benefits claims (includes company & national insurance)
  • Oversees and administers staff uniforms.
  • Assists staff with their HR questions and HR support needed to facilitate ongoing operations.
  • Performs such other duties outside the normal scope of responsibilities that may be required to maximize the efficiency, productivity, teamwork, guest relations and enhance the entire operations of the Company.
  • Participates in departmental projects as and when required.
  • Provides relief for the Office Assistant at the front desk as and when required.
    • Performs other related duties as required.

Qualifications:

• BSc in Human Resource Management; Management Studies; Psychology; OR
• BA in Human Resource Management; Business Administration.

Degree must be from an Accredited Institution.

Experience:

• Minimum of three (3) years’ relevant work experience.

Licenses and Certificates:

• Police Certificate of Character.

Key Competencies and Skills:

• Working knowledge of laws and regulations relating to Human Resource Management and Industrial Relations. 
• Knowledge of the principles and practices of Human Resource Management. 
• Considerable knowledge of Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Sound time management skills.
• Detailed-oriented, highly organized, self-motivating, agile and flexible team-player. 
• Decision-making, strong problem-solving and negotiating skills.
• Customer service oriented. 
• Excellent interpersonal skills.
• Ability to gather data from different sources. 
• Ability to meet tight deadlines.
• Ability to multi-task, handle a high volume of work and function in a fast-paced and high-pressure environment. 
• Ability to work with little supervision and collaboratively. 
• Ability to maintain a high level of confidentiality.

Work Environment:

The role requires:

• Working for an extended period of time in a seated position.
• Concentrating for long hours in front of a computer screen that may lead to eye strain.