Job Summary:

The Payroll Officer has the responsibility for the timely and efficient processing of the payroll assigned and other functional areas of the department.

KEY RESPONSIBILITIES

• Accurate and efficient processing of all salary payments based on the payroll assigned, whether monthly, fortnightly or weekly
• Process staff separations
• Prepare all relevant final salary payments as instructed
• Make relevant electronic and manual data adjustments
• Ensure the collection of all monies owing to the Company
• Accurate and comprehensive posting of all appropriate entries for additional salary payments as instructed
• Process payment for all applicable Leave and employee status changes resulting in salary adjustments
• Process the enrolment of the new recruits to the payroll
• Accurately and comprehensively post appropriate data entries to Payroll software
• Liaise with the Finance Department to reconcile discrepancies with Journal entries
• Process payment of Staff Loans and Salary Advances
• Package pay slips and arrange for timely distribution to respective employees
• Prepare and maintain transaction file on a monthly, fortnightly or weekly basis
• Process all relevant salary deductions

This entails:

• Staff Loans and Advances
• Staff Purchases
• Staff Benefits e.g. Health Insurance
• Staff requests for deduction to external institutions
• Any other duties as may be assigned within the scope of  the job
• Prepare relevant Reports and conduct relevant research as required
• Prepare Pension Report on a monthly basis and forward same the Pension provider by the 4th of each month.

            JOB SPECIFICATION/COMPETENCIES [Minimum]

Required Qualification, Experience, Knowledge and Skills:

• Bachelor’s Degree in Accounting,  Business Administration or ACCA Level II certified with two (2) years’ related work experience in an accounting environment
• Sound knowledge of payroll policies and procedures with basic knowledge of a Payroll Software interface
• Flexibility and adaptability with good organization, analytical and time management skills
• Ability to build trust, maintain confidentiality and integrity as well ability to maintain good relationships with key stakeholders
• Sound knowledge of Jamaica Labor and Tax Laws
• Excellent communication skills –written and verbal including preparation of reports and presentations and ability to communicate with varying levels within the organization
• Must be an excellent team player with the ability to maintain confidentiality
• Working knowledge of MS Office productivity tools (Word, Excel, Outlook)