Job Title: Accounts Clerk
Department: Finance
Reports To: Accountant / Senior Accountant
Job Summary
The Accounts Clerk provides vital support to the finance team by handling a variety of clerical and accounting tasks. This includes processing invoices, maintaining accurate financial records, assisting with compliance documentation, and supporting internal and external reporting requirements.
Key Responsibilities
Billing & Receivables
- Prepare trade and miscellaneous invoices
- Raise credit notes and follow up on outstanding receivables
Accounts Payables & Month-End Close
- Enter current month invoices by the 25th
- Follow up with requisitioners/buyers for PO amendments or creation
- Match receivables and payables (e.g., downpayment requests and invoices)
- Maintain a log of unentered invoices
- Process vendor and intercompany payments across bank accounts
- Manage vendor queries and issue remittance advices
- Perform weekly bank reconciliations
- Request POs/PRs and coordinate invoice closeouts
- Prepare weekly credit card reports and analysis
Inventory & Fixed Assets
- Conduct inventory counts and reconciliations
- Prepare abandonment and IFRS 16 journal entries
- Assist with fixed asset counts and documentation
Compliance & Audit
- Prepare compliance reports for regulatory and internal requirements
- Draft bank confirmations and letters for routine and audit purposes
- Provide administrative support for internal control policies
- Assist with audit schedules and documentation for internal and external audits
Systems & Administration
- Administer petty cash (local and foreign currency)
- Create new suppliers and enter transactions in SAP
- Support data collation and analysis for audit processes
Qualifications
- Finance-related qualification (e.g., ACCA Level 1)
- Proficiency in SAP, EAM, and Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Good communication and interpersonal skills
- Solid understanding of accounting principles and processes