Corporate Services Clerk

Our Client in the motor vehicle industry is seeking to employ a Corporate Services Clerk who will provide administrative support.

Our Client in the motor vehicle industry is seeking to employ a Corporate Services Clerk who will provide administrative support to the Corporate Services department by maintaining employee records, assisting with Human Resource processes, processing documentation, and ensuring compliance with company policies and employment regulations. This role helps facilitate the smooth functioning of Human Resource and Organizational function operations through accurate data entry, file management, and communication with staff and other stake holders.

DUTIES/ RESPONSIBILITIES:

• Support the recruitment process by verifying candidate documentation, and conducting reference checks with previous employers or personal referees.
• Handle the processing of payments to recruitment agencies and other service providers engaged through the Corporate Services Department
• Organize and maintain up-to-date records of applicant resumes in both physical files and electronic databases. This includes ensuring the resume source and applicant tracking systems are accurate, secure, and easily accessible, while keeping all candidate information well-organized and compliant with company standards
• Assist the Corporate Services Supervisor by providing administrative support for uniform distribution, including preparing, organizing, and filing related documentation. This includes maintaining accurate records of issued uniforms and ensuring all documentation is properly filed and accessible in accordance with company procedures.
• Provide support with general data entry functions utilizing Microsoft Excel and the company’s Human Resource Information System (HRIS) to maintain accurate and current departmental records.
• Support the uploading and management of employee documents within the Human Resource Information System (HRIS)
• Draft official circulars and memos for internal communication regarding events, bereavement notices, public holidays, and other organizational announcements.
• Assist with handling departmental communications by opening, logging, and distributing incoming mail, as well as answering and appropriately transferring phone calls in a timely and professional manner.
• Adhere to all established policies, procedures, and regulations inclusive of those of health, safety, security, and environment to ensure a safe and compliant work environment.
• Perform other related duties as assigned by supervisors or management to support the overall efficiency and goals of the department and organization.
• Accurately account for work start, end, and lunch break times using the designated timekeeping system by clocking as required.
• Perform other related duties as assigned by supervisors or management to support the overall efficiency and goals of the department and organization.

QUALIFICATIONS AND EXPERIENCE:

Education

• Minimum of a five (5) CSEC passes inclusive of Mathematics and English
• A certificate or diploma in Human Resource Management, Business Administration, or a related field is preferred.

Experience:

• At least 1–2 years of administrative or clerical experience, preferably in a Human Resources or office setting.
• Experience with HR documentation, filing systems, or data entry is an asset.

COMPETENCIES/JOB COMPETENCY PROFILE:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Good verbal and written communication abilities.
• High level of accuracy and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Customer service orientation and interpersonal skills