Job Title: Procurement Manager

Department: Procurement

Location: TURHC Ltd, Glen Road, Scarborough Tobago

Reports To: General Manager / Board of Directors

Supervises: Procurement Officers, Technical Staff

Job Purpose:

The Procurement Manager is responsible for the strategic leadership and coordination of all procurement activities within the Tobago Urban and Rural Housing Corporation Limited (TURHC), while ensuring compliance with applicable procurement laws, regulations, policies and procedures. This includes developing, implementing and monitoring the procurement plan/programme; planning and directing the work of the procurement staff; managing the tendering process; evaluating the performance of contractors (includes vendors, suppliers and consultants); and providing cost information in the budget estimate development process. Depending on work assignment, the incumbent may be required to perform some or the full range of the duties of the position.

Duties & Responsibilities:

· Plan, organizes, directs and co-ordinates the procurement of supplies, materials, equipment and services (including consulting services) for the Ministry/Department.

· Develops, implements and monitors a procurement plan/ programme for the Ministry/Department.

· Ensures that all procurement activities comply with applicable laws, regulations, policies and procedures and adhere to the principles of accountability, transparency and value for money.

· Plans, organises, directs and co-ordinates the work of staff engaged in procuring supplies, materials, equipment and services for the Ministry/Department; provides them with advice and guidance on procurement issues; evaluates and reports on their performance.

· Leads the preparation of Expressions of Interest, Request for Quotations, Letters of Invitation, Request for Proposals and other tender documents; manages the procurement process to ensure consistency and compliance with applicable laws, regulations, policies and procedures.

· Provides guidance and advice on the development of tender documents (Terms of Reference, Technical Specifications and Scope of Works) and other procurement activities

· Facilitates the evaluation of proposals and bids for submission to Permanent Secretary/Head of Department, the Ministry’s/Department’s Tenders Committee or to the Central Tenders Board.

· Leads negotiations with contractors and with lending agencies, where appropriate.

· Directs and oversees the establishment, implementation and maintenance of a contractor performance management system to assess indicators such as capability, quality and delivery.

· Plans and organises the logistics associated with prompt delivery of supplies, materials, equipment and services to meet the need of the Ministry/Department.

· Participates in the development of the Ministry’s/Department’s budget estimates by advising on projected costs of supplies, materials, equipment and services.

· Ensures the establishment and maintenance of an appropriate inventory control and management system.

· Recommends procurement and warehousing strategies to take advantage of economic order quantities, prices and deliveries.

· Liaises with officials of Ministries/Departments, Tender Committee, Central Tenders Board and other private/public sector organizations regarding procurement matters as required.

· Prepares reports and other documents as required on procurement matters. Represents the Ministry/Department on committees and at meetings and other fora related to procurement matters.

· Performs related work as required.

Minimum Qualifications and Experience:

· Minimum of six (6) years’ experience performing procurement duties including three (3) years at a supervisory level.

· Training as evidenced by a Masters’ degree in Supply Chain Management, Business Administration with core courses in procurement management or a related field from a recognised institution.

OR

· Minimum of eight (8) years’ experience performing procurement duties, including four (4) years at a supervisory level.

· Training as evidenced by a Bachelor’s degree in the Social Sciences such as Business Administration, Project Management or related field from a recognised University.

· The Chartered Institute of Purchasing and Supply (CIPS) Advanced Diploma in Purchasing and Supply or the Institute for Supply Management (ISM) Certified Professional in Supply Management.

Core Competencies:

Knowledge

· Extensive knowledge of the relevant laws and regulations, policies and procedures governing the procurement of supplies, equipment, materials and services in the Public Service.

· Extensive knowledge of procurement methods and procedures.

· Considerable knowledge of the sources of supplies, equipment, materials and services, their availability and market prices and trends.

· Considerable knowledge of stores management and inventory control.

· Considerable knowledge of Government’s financial/accounting practices and procedures.

· Considerable knowledge of the procurement policies and procedures of international lending agencies.

· Considerable knowledge of the principles and practices of Project Management.

Skill & Abilities:

· Skill in the use of personal computers.

· Proficient in the use of Microsoft Office Suite.

· Ability to interpret and apply laws, regulations, policies and procedures pertinent to procurement in the Public Service and international lending agencies

· Ability to plan, organize and direct the work of staff engaged in performing procurement duties.

· Ability to develop and implement a procurement plan/programme.

· Ability to conduct negotiations with contractors.

· Ability to communicate effectively, both orally and in writing.

· Ability to establish and maintain effective working relationships with associates.

· Ability to identify, analyse and solve problems and make appropriate recommendations.

· Ability to analyse and interpret data and prepare comprehensive reports.

Suggested Salary Range

TT$20,000 – TT$28,000 per month

Benchmark: Based on Engineering and Procurement leadership positions within Government Ministries, State Enterprises, and Statutory Bodies.