Job Summary:

Barita Investments Limited is seeking a Business Analyst with expertise in Records Management to revamp and enhance its physical records management processes. The selected candidate will work closely with various business units to develop a standardized and compliant system in alignment with Jamaica Data Protection Act (JDPA).

Key Responsibilities:

Analysis & Documentation:

• Conduct interviews and observe business unit representatives to assess current records management practices.
• Document findings related to records creation, classification, filing, access, storage, and disposal.
• Identify gaps and recommend improvements for efficient records management.
• Present findings and recommendations to Business Unit Heads for approval.

Process Development & Implementation:

• Develop and implement a Records Management Procedural Manual for each business unit.
• Design a standardized file classification system and naming conventions.
• Establish a digital document management system to enhance accessibility and security.
• Define and enforce document version control in accordance with the JDPA.
• Implement authorization protocols for file access and develop an enforcement strategy.
• Develop file tracking systems using logging mechanisms with unique identifiers.
• Ensure compliance with the records retention policy in each business unit.
• Design and execute a records disposal procedure manual to ensure compliance.

Training & Compliance:

• Create a training manual for records management practices and oversee staff training sessions.
• Ensure records archiving is well-organized, utilizing barcode technology for tracking and retrieval.
• Provide ongoing support and updates to the company’s procedural manual for records management.

Additional Responsibilities:

• Develop a master list of records for each business unit with an update and maintenance protocol.
• Assist in defining the job description for the Records Management Officer.
• Ensure all new systems align with industry regulations and best practices.

Qualifications & Skills Required:

• Bachelor’s degree in business administration, Information Management, Records Management, or a related field.
• Three (3) years' experience in records management, business analysis, or a similar role.
• Strong knowledge of the Jamaica Data Protection Act.
• Experience implementing document management systems and classification frameworks. 
• Proficiency in business process documentation and policy development.
• Excellent analytical, communication, and stakeholder engagement skills.
• Experience working with barcode-based archival systems is an advantage.

Employment Type & Duration:

Contract Duration: One year
Work Arrangement: [On-site]