Perform routine audits of procurement, stores, and kitchen processes to identify inefficiencies, reduce waste, and implement cost-saving measures.
Store Setup & HACCP Compliance: Expert in setting up inventory operations aligned with HACCP standards, ensuring food safety and regulatory compliance.
Inventory Planning: Manage monthly, weekly, and quarterly purchase requisitions for food, beverage, and general store items.
Temperature Monitoring: Guide the team on optimal storage temperatures for all stock categories to maintain quality and safety.
ABC Analysis: Conduct regular ABC classification and consumption tracking to optimize inventory management and ordering.
Top Consumption Tracking: Monitor and report on the top 10 consumed items in each category for strategic procurement and stock control.
Expiry Notifications: Proactively notify department heads of near-expiry items to minimize waste and optimize usage.
Regular Inventory Checks: Perform routine and month-end inventories for all outlets, front office, rooms, and the main store.
Store Requests & GRN Posting: Timely posting of all store requests, receiving goods, preparing GRNs, and submitting to finance.
Invoice Follow-up: Actively follow up on credit note and pending invoices to ensure smooth vendor payments and accurate financials.
System Integration Checks: Ensure accurate data flow between POS, PMS, and FMC systems, and check for lost postings.
Inter-Store Transfers & Master Data Management: Efficiently manage and post inter-store transfers, ensure timely article additions, and update item pricing in the system to maintain accurate inventory and cost records.
Purchase Order Monitoring: Review vendor purchases regularly for cost efficiency and pricing accuracy, Analyze market trend, Review open POs
Food Cost Reporting: Prepare detailed food cost reports and ensure accurate reflection of consumption and profitability.
Menu Costing & Engineering: Analyze sales mix, menu profitability, and engineer menu changes based on item performance.
Audit: Check and verify all ENT bills, voids, discounts, and daily sales postings in Materials Control.
Invoice Control & Spot Checks: Conduct invoice audits and regular surprise spot checks across F&B outlets and stores.
Store Indents & Approvals: Handle timely approvals for store indents, purchase requests, inter-store transfers, and article updates.
Spoilage & Wastage Monitoring: Track and report spoilage, wastage, breakage, non-moving, and near-expiry stock to reduce losses.
Vendor Management: Maintain a strong vendor database, negotiate effectively, and ensure best pricing and service quality.
PO & Payment Handling: Manage PO preparation, obtain approvals from DOF & GM, and prepare advance payment vouchers.
Quality Assurance: Regularly inspect goods upon receiving for quality and quantity accuracy, ensuring vendor compliance.
Customs & Logistics Coordination: Work with customs agents for material clearance, including boat note preparation and documentation.
Training & Review: Conduct training sessions, host regular purchase review meetings with HODs, and ensure full audit readiness with accurate documentation.
- F&B Cost Control Policy
- Guidelines for recipe standardization, cost percentages, waste control, and menu pricing approvals.
- Receiving Policy
- Procedure for inspection, quantity checks, documentation, and quality verification at the receiving bay.
- Inventory Management Policy
- Frequency of physical counts, stock rotation (FIFO), stock level thresholds (ROL/ROQ), and store access control.
- Store Requisition & Issuance Policy
- Guidelines for raising indents, approval workflows, issuing processes, and recordkeeping.
- Waste, Spoilage & Breakage Policy
- Procedures for reporting, documenting, and analyzing spoilage/breakage, including accountability and approvals.
- Complimentary & Entertainment Policy
- Authorization matrix and documentation requirements for complimentary items and staff entertainment.
- Discount & Void Policy
- Limits, approvals, and tracking mechanisms for all discounts, voids, and bill cancellations.
- Purchase & Procurement Policy
- Vendor selection, PO process, price comparisons, approval matrix, and ethical purchasing practices.
- Fixed Asset & Operating Equipment Control Policy
- Guidelines for tagging, tracking, and conducting periodic asset verifications.
- Inter-departmental Transfer Policy
- Procedures for internal transfers, documentation, and system updates.
- 11. Invoice Verification & Approval Policy
- Clear steps for verifying goods received, matching invoices to POs and GRNs, and approval processes before finance submission.
- 12. Month-End Closure Policy
- Timeline and SOP for closing inventory, posting reports, and reconciling inter-departmental transactions.