Position Summary:

The Executive Assistant provides high-level administrative support to senior executives by handling a wide range of confidential and time-sensitive tasks. This role requires a detail-oriented and proactive individual with exceptional communication skills, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities:

• Executive Support:
• Manage and maintain executives’ calendars, including scheduling meetings, appointments, travel, and events.
• Prepare and coordinate executive communications, including emails, memos, reports, presentations, and meeting agendas.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Meeting Coordination:
• Organize executive meetings, board meetings, and strategic planning sessions, including venue arrangements, catering, and documentation.
• Record and distribute minutes of meetings and follow up on action items.
• Travel & Logistics:
• Coordinate complex domestic and international travel arrangements, itineraries, and accommodations.
• Prepare travel expense reports and ensure timely reimbursement.
• Administrative Support:
• Manage office documentation, filing systems, and databases for easy access to executive-level materials.
• Prepare documents and reports required for executive decision-making.
• Project Assistance:
• Support executive-led initiatives, including research, data gathering, and preparation of briefs.
• Track project timelines, deliverables, and updates as needed.
• Relationship Management:
• Interface with high-level clients, board members, and partners professionally and tactfully.
• Maintain positive working relationships with department heads and key stakeholders across the organization.