PRINCIPAL DUTIES & RESPONSIBILITIES

Key Responsibilities

• Prepare tender notices and advertisements.
• Prepare RFQ for goods, general services and minor works.
• Obtain quotations/tenders from appropriately qualified suppliers.

Procurement Process Management

• Reviewing technical specifications in collaboration with stakeholders, refining terms of reference (TOR) and preparing request for proposals (RFP) and bidding documents.
• Reviewing and evaluating proposals and bids received and assisting with the process of engaging consultants and suppliers.
• Launch and manage tenders on Gojep portal to include tender closeout.
• Assist with the upload of procurement submissions and supplier performance evaluation on portal.

Vendor Management

• Checking invoices to ensure correct price, follow through to ensure that items ordered are received, examine the condition of items received, and ensure invoice appropriately signed for submission to Finance.
• Follow up with Finance and dispatch payment advisory to suppliers.
• Assist with following up with Departments to obtain supplier performance evaluation completed forms.

Procurement Reporting

• Prepare PRS-1 report to be submitted to The Ministry of Finance, and prepare procurement reports/memo’s for relevant approvals for procurement activities

• Assist with the preparation of the Quarterly Contracts Awards (QCA) report

Minimum Required Education and Experience

• Bachelor's degree in Public Administration, Business Administration, Management Studies, Accounting or any other related field.
• INPRI Procurement at least Level 2

Technical/Core Competences

• Knowledge of Government Procurement guidelines and procedures;
• Knowledge of office management principles, practices and procedures;
• Good knowledge of accounting practices as applied to procurement procedures;
• Working knowledge of computer applications
• Integrity, Interpersonal relations, teamwork and cooperation
• Time management and communication skills
• Three (3) years procurement experience, in a similar position in Government.