Job Purpose:
To provide administrative, coordination, and technical support to ensure the effective planning, implementation, monitoring, and completion of projects within scope, budget, and timeline. The Project Officer serves as a key link between the project team and stakeholders, ensuring project activities are well-executed and documented.
Key Responsibilities:
Project Planning and Coordination:
- Assist in developing project work plans, schedules, and budgets.
- Coordinate internal and external resources for the smooth execution of project tasks.
- Support stakeholder engagement and communication activities.
Monitoring and Reporting:
- Track project progress using tools such as Gantt charts, status reports, or dashboards.
- Prepare and maintain accurate project documentation including minutes, progress reports, and logs.
- Identify and report on risks, issues, or delays and assist in developing mitigation strategies.
Administrative and Logistical Support:
- Organize and attend project meetings, workshops, and field visits.
- Support procurement and contract management processes, ensuring timely delivery of goods and services.
- Maintain an organized digital and physical filing system for all project-related materials.
Financial Support:
- Assist with budgeting, tracking expenditures, and ensuring compliance with financial procedures.
- Help prepare financial reports and documentation required for audits or donor reporting.
Compliance and Quality Assurance:
- Ensure that project activities are implemented in line with organizational policies and relevant standards.
- Monitor adherence to timelines, deliverables, and quality benchmarks.
Requirements:
Education & Experience:
- Bachelor’s degree in Project Management, or a related field.
- At least 2–3 years of experience in project coordination or administrative support, preferably in a similar sector or organization.
- Certification in project management (PMP, or equivalent) is an advantage.
Skills & Competencies:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and project management software (e.g., MS Project).
- Analytical mindset with attention to detail.
- Ability to work both independently and collaboratively in a fast-paced environment.
Working Conditions:
- Office-based with occasional travel to project sites.
- May require occasional weekend work to meet project deadlines.