Applications are invited from suitably qualified persons to fill the position of                                        

RECORDS & INFORMATION RESOURCES OFFICER 

Reporting to the Training and Development Manager, the incumbent is responsible for the administrative and professional functions which will result in the efficient management and delivery of information services by the Documentation Centre.  This involves establishing goals and formulating policies and procedures to efficiently and effectively meet the Records Management and information requirements of the business.

The incumbent is also responsible for establishing Records Management programmes for continuous review and examination of existing services, methods, systems and procedures with a view to recommending and adopting changes for improvement.

OTHER Duties and Responsibilities Include:

• Formulating, documenting, and communicating methods, objectives, systems, policies, and procedures for the creation, acquisition, organization, storage, maintenance, preservation, safety, retrieval, retention, and disposal of records and other information sources within the business;
• Creating and maintaining an integrated computerized database for the business’ records and documents located island-wide, ensuring accuracy of data entry and security of the database;
• Establishing and maintaining links with local, regional, and international networks such as the Science and Technology Information Network (STIN), Socio-Economic Information Network (SECIN), Government Record and Information Managers (G-RIM), Association of Record Managers and Administrators (ARMA), Jamaica Library Association (JLA), Special Library Network (SLN) and Jamaica Archives and Records Department (JARD);
• Representing the Commission at national fora in areas related to the field of work and the interests of the Documentation Centre;
• Pursuing job-enrichment activities by attending conferences, courses, workshops, and seminars on Information Management;
• Coordinating a Records Management Committee with representatives from all areas within the Commission aimed at guiding and monitoring record-keeping activities and controlling information flow in each operational department located island-wide;
• Designing and monitoring effective filing and recording systems for the efficient management of information to satisfy the information needs of internal and external customers at all NWC operational locations;
• Creating and maintaining policies for the protection of all records created and maintained by the Commission through the development and implementation of a Disaster Plan and a Vital Records Management Programme;
• Analyzing records to determine and assign retention periods in keeping with administrative, legal, historical, and research value and negotiating realistic retention period while ensuring compliance with relevant laws and established protocols at all locations island-wide;
• Developing, implementing, and ensuring the maintenance of systems and procedures for the proper storage, maintenance, and disposal of the Commission’s records in accordance with national and international standards;
• Establishing and maintaining systems to facilitate public access to records and information in keeping with legislative requirements (Access to Information Act);
• Implementing policies, objectives, guidelines, procedures, and systems to ensure the efficient and effective flow of information within the Commission and between the business and its stakeholders.
• Serving as the business' Access to Information Secretariat, overseeing the management of Access to Information applications and requests.

Ideally, the successful applicant should possess:

• Bachelor’s Degree in Library Science, Information Systems or related field.
• At least four (4) years professional experience in Librarianship, Records Management, Information Management or related discipline.
• Thorough knowledge of Records Management and Library Science
• Working knowledge of Policies and Procedures documentation.
• Ability to manage records effectively and efficiently.
• Ability to identify, acquire, store, organize and circulate information materials
• Highly developed interpersonal and time management skills.
• Excellent oral and written communication skills.
• Strong research and analytical skills.
• Good analytical skills and keen attention to details.