G.R.A.D.S. HOLDINGS LIMITED POSITION DESCRIPTION

SUMMARY: To help make critical financial decisions by collecting, tracking, and correcting the company's finances. To conduct financial audits, reconciling bank statements, and ensuring financial records are accurate throughout the year.

Essential Duties and Responsibilities:

• Supervising members of the Finance department.
• Responsible for the updating and accuracy of Daily Cash Flow.
• Managing daily and monthly financial commitments. Reviewing and approval of all Payments and General Journal Entries, ensuring there are adequate and proper supports for its preparation, including approval and authorization etc.
• Collaborating with the Group Finance Manager to maintain collection goals and general receivable performance levels. Ensuring that receipts are recorded daily on accounting software.
• Review the preparation of payroll, ensuring all statutory deductions are correctly computed and paid over to the appropriate authorities on a timely manner.
• Verify all invoicing, receipts and payments for Roslyn Hall, Beverly’s Oasis, Osborne Medical & Valsayn office, (GRADS Group) using the daily reconciliation sheets.
• Maintaining the Fixed Asset Registers for all related Companies.
• Reconciliation of all Companies bank accounts, Credit card Statements, Balance Sheet Control accounts (AR, AP, FA and Inter-Co.). and preparation of relevant General Journal Entries.
• Journalising of bank interest, loan interest and charges
• Recording any accruals and prepayments for all related Companies.
• Review of customers and supplier statement reconciliations.
• Reviewing and approval of all General Journal Entries, ensuring there are adequate and proper supports for its preparation, including approval and authorization.
• Reviewing all general ledger accounts and ensuring that all transactions are recorded accurately: and where appropriate ensuring the relevant General Ledger Control accounts figures are in agreement with the sub-ledgers. Eg: Accounts Receivable.
• Reviewing all Companies transactions processing systems, printed reports.
• Ensuring all statutory deductions are correctly computed and paid over to the appropriate authorities on a timely manner. 
• Analyzing man-power hours billed to customers against man-power hours paid and any other costings required by company.
• Conducting periodic inventory counts at all related Companies.
• Providing information related to external audit requests.
• Training members of the finance department, as necessary.
• Any other information or tasks that may be requested by the Group Finance Manager.

Timelines:

• Bank reconciliations are to be prepared on a weekly basis using printed online bank statements; to be completed monthly by the 4^th of the following month.
• Reconciliation of all credit card statements by the 5^th of the following month.
• Reviewing reconciliations of customers’/suppliers’ statements by the 21^st of the following month, or as needed..

Education, Experience & Certification Requirements:

• Minimum Level 2 ACCA qualification
• Proficiency in Peachtree Accounting software
• At least five (5) years’ experience in a similar role, at least three (3) of which should be at a supervisory/managerial level

Working Conditions:

• May be required working additional hours on weekdays or on weekends

Skills/Abilities:

• Strong leadership skills
• Strong written and oral communication skills
• Strong time management and organizational skills
• A keen eye for detail
• The ability to work well in a fast-paced environment
• The ability to handle multiple tasks in an effective manner

Problem Solving Ability:

• identifying issues, analyzing situations, and developing solutions that satisfy both the company and the customer.

Language Skills:

• Effective oral, written and interpersonal communication skills.
• Ability to tactfully respond to complaints from customers, regulatory agencies, or members of the business community.
• Ability to speak clearly and make presentations to top management, public groups and/or boards.
• Must be tactful, diplomatic and possess the ability to communicate with individuals at all levels of an organization.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, proportions, percentages, area, circumference, and volume.
• Ability to create and interpret graphs.

Stress Factors:

• Occasionally:    Repetitive tasks, high pressure
• Frequently:       Intense task
• Constantly:       High demand for accuracy and tight deadlines

Mental Requirements:

• Occasionally:    Analysing advanced math skills, judgement, and decision-making
• Frequently:       Business writing
• Constantly:       Simple reading, clerical

Equipment Used:

• Occasionally:    Calculator, Copy Machine, Stapler, 3-hole punch, stamping, printers
• Constantly:       Computer, keyboard, telephone