Administrative/HR Assistant- National Office
The Administrative/HR Assistant is responsible for clerical and administrative related duties to assist in the smooth operation of the National Office in Kingston. The Administrative/HR Assistant provides support to both the Human Resources and general administrative functions of the organization.
Main Responsibilities
- Assist with recruiting and onboarding
- Maintain up-to-date personnel files (both electronic and hard copy)
- Track probation periods, training requirements, and performance review schedules
- Lead employee enrolment process in various benefits programs
- Respond to routine HR inquiries about policies, benefits, and procedures
- Assist in organizing employee events and wellness and recognition initiatives
- Lead the coordination of meetings, training, conferences and related travel needs
- Maintain adequate inventory of office supplies and coordinates maintenance needs
- Coordinate procurement processes
- Respond to and resolve administrative inquiries and questions
- Supervise Office Attendant & Gardener
- Answer telephone and email messages, responding accordingly
- Prepare agendas and schedules for meetings
- Transcribe, type and distribute meeting minutes
- Draft, proofread, and distribute internal memos, spreadsheets, and presentations
- Maintain office filing systems as assigned
- Greet/receive visitors, providers, external stakeholders and co-workers when necessary
- Assist with special HR projects and other general administrative tasks as needed or assigned.
Requirements & Qualifications
- Bachelor’s degree in Business Administration or Human Resource Management preferred
- Minimum 3 years related experience
- Proficient in Microsoft Office Suite and HRIS/payroll systems
- Basic knowledge of labor laws, employment regulations, and best practices.
Required Knowledge and Skills
- Strong interpersonal skills
- Ability to maintain a high level of confidentiality and integrity
- Excellent verbal and written communication skills
- Proactive with high attention to details
- Excellent organizational and time-management skills with the ability to simultaneously manage multiple tasks while meeting deadlines
SOS Children’s Villages Jamaica holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates' value congruence with thorough background checks, police clearance and reference check processes.
Only shortlisted applicants will be contacted.