Bid Manager

Bid Manager

Purpose of the Role                                        

We are looking for a Bid Manager to support the Jamaica B2B Account Management teams in the management of complex projects and requests for proposals (RFP). The role focuses on coordinating the overall tender process and working to secure contracts on behalf of the company.

The Bid Manager will be responsible for: coordinating knowledge flow and people, the collation of material, collaborating to develop the solution to be positioned and creating the final high-quality winning document for on time submission

Main Responsibilities

• Monitor publications and online forums to identify relevant RFPs to pursue
• Monitor Donor Organization projects and requirements
• Ensure the preparation of compelling, high quality proposals and on time submission (physical and digital) in accordance with client stipulations
• Review all customer requirements to ensure that they are fully addressed in the proposal
• Collaborate with all relevant resources to ensure the proposal is fully responsive.
• Engage with internal account management, presales, product and project management teams to validate approach, design and pricing assumptions, budget preparation and workplans
• Collaborate with relevant parties to obtain supporting documentation such as references and authorization
• Set up and maintain all credentials and compliance documents for use in proposals.
• Set up and maintain a database of partners and suppliers.
• Develop a repository of templated responses for written proposals and budget calculations.
• Develop high-end templates for improved visual proposals
• Develop and maintain pricing models
• Oversee Bid pricing to broker pricing agreements with vendors and submit pricing suggestions for review.
• Maintain an up to date database of incoming RFPs, status responses and outcomes
• Maintain a log of Bid securities issued and ensure unused securities are reclaimed.
• Co-ordinate participation in customer forums for bidders, site visits.
• Ensure compliance with internal governance processes

Qualifications, Experience & Skills

• 1.      Degree level qualification and MBA in relevant field, or equivalent work experience.
• ·        Minimum of 2 years’ experience developing proposals to secure grants and contracts for large value, complex, multi-year programmes within the Internal Development sector.
• ·        Solid understanding of industry and marketplace, Public sector, key players and stakeholders. In-country experience desirable.
• ·        Applied knowledge of project cycle management including problem analysis, project design, financial planning and management, and monitoring and evaluation.
• ·        Experience preparing quality narrative and financial proposals
• ·        Knowledge of international development donor funding policies.
• ·        Experience coordinating bid teams to deliver proposals, bids, or manage contracts.
• Experience working with partners and colleagues from different organizations, countries, and cultures to deliver complex work tasks as part of a consortium